We are looking for an Administrative Assistant to join a team in Fairfield, Ohio in a contract role with the potential to become permanent. This position supports day-to-day office operations by coordinating administrative tasks, assisting leadership, and helping maintain accurate records across purchasing, shipping, accounting, and HR activities. The ideal candidate is organized, dependable, comfortable working in a fast-paced environment, and able to communicate clearly while managing multiple priorities.

Responsibilities:

• Provide daily administrative support to managers and help keep office operations running smoothly.
• Assist with order processing, monitor order progress, maintain vendor details, and track the status of vendor payments.
• Support shipping and receiving activities by confirming order information and preparing pickup documentation when needed.
• Maintain inventory-related and quality assurance records, using basic Excel skills to organize and update information accurately.
• Help with human resources tasks such as preparing interview materials, assisting with onboarding activities, and reviewing company policies with new team members.
• Oversee vending machine stock levels by arranging refills and placing replacement item orders as needed.
• Print, file, and organize invoices and bills, while maintaining accurate electronic document records for bookkeeping purposes.
• Answer inbound calls, perform reception and data entry duties, and complete additional administrative assignments as business needs change.