Secretary III (Administrative Assistant) - Naval Surface Warfare Center (NSWC)

Description The Secretary III (Administrative Assistant) provides advanced administrative and clerical support to the Naval Surface Warfare Center (NSWC) in Fallbrook, CA. This role supports government leadership and staff by performing a wide range of administrative functions, ensuring efficient office operations, and facilitating coordination across teams. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a structured federal environment. Key Responsibilities Provide comprehensive administrative support to NSWC personnel and leadership Prepare, edit, and format correspondence, reports, briefings, and official documentation Manage calendars, schedule meetings, and coordinate logistics for internal and external stakeholders Maintain and organize files, records, and documentation in accordance with federal and DoD requirements Serve as a point of contact for administrative inquiries and communications Track tasks, action items, and deadlines to ensure timely completion of work Assist with data entry, reporting, and maintaining spreadsheets and databases Coordinate travel arrangements and prepare travel documentation as required Support meeting preparation, including agendas, materials, and minutes Manage incoming and outgoing correspondence, including mail and email distribution Maintain office supplies and support general office operations Ensure accuracy, completeness, and organization of administrative records

Requirements Education:

High School Diploma required

Experience:

Minimum 2 years of administrative or clerical experience Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Strong organizational, multitasking, and time management skills Excellent written and verbal communication skills Ability to handle sensitive information with discretion Ability to work independently and as part of a team

Preferred Qualifications Experience:

2+ years of administrative support experience Prior experience supporting a federal or Department of Defense (DoD) environment Familiarity with Navy or NSWC administrative processes Experience supporting multiple teams or senior personnel Security Requirements Must be eligible to obtain and maintain a U.S. Secret security clearance Ability to pass a federal background investigation