Job Summary

FORT BRAGG UNIFIED SCHOOL DISTRICT JOB DESCRIPTION

•Administrative Secretary

I, II, III, IV DEFINITION

The Administrative Secretary position requires performance of a variety of clerical and complex secretarial work in a school or departmental location with related services to children at school.

Requirements / Qualifications

Secretary I

•personnel employed to transcribe from notes or equipment, receive callers, perform clerical and secretarial tasks, schedule appointments and IEPs, prepare reports and operate office machines and equipment, support for Secretary

II, III, IV.

(Range 31); 187 days paid service annually. Secretary II

•personnel employed to perform general clerical and secretarial tasks, transcribe from notes or equipment, schedule appointments and IEPs, prepare reports, receive callers and refer as is appropriate, operate office machines and equipment, keep records and process routine correspondence, provide first aid and other health related services to children at school, support for Secretary

I, III, IV.

(Range 37); 187 days paid service annually. Secretary III

•personnel employed to perform general clerical and secretarial tasks, transcribe from notes or equipment, schedule appointments and IEPs, prepare reports, receive callers and refer as is appropriate, operate office machines and equipment, keep records and process routine correspondence with primary responsibility for school or counseling office support, support for Secretary

I, II, IV.

(Range 46); 202 days paid service annually. Secretary IV

•personnel employed to perform general clerical and secretarial tasks, transcribe from notes or equipment, schedule appointments and IEPs, prepare reports, receive callers and refer as is appropriate, operate office machines and equipment, keep records and process routine correspondence, responsible for financial transactions, record-keeping principles and procedures, administrative support, distribution and monitoring for workload in school office, support for Secretary

I, II, III.

(Range 48); 202 days paid service annually.

SUPERVISION RECEIVED AND EXERCISED

Site principal or assigned administrator

EXAMPLES OF RESPONSIBILITIES/DUTIES

•May include additional duties as assigned and are not limited to the following: Maintains confidentiality, integrity Establishes and maintains effective relationships with students, staff and community Explain school policies, rules and regulations in response to inquiries, refer inquiries as appropriate Respond to questions and concerns of parents and students; refer to appropriate school personnel as appropriate Provides clerical, secretarial and administrative support; prepares documents, computer data entry, copy/duplicate materials, filing Process information related to area of assignment; documents, transactions, student files, school rosters, Act as receptionist; screen calls and visitors, refer inquiries as appropriate Order and inventory office and classroom supplies Perform related duties as assigned. Letter of Introduction Letter(s) of Reference Resume Comments and Other Information

MINIMUM QUALIFICATIONS

Knowledge of:

Correct English usage, grammar, spelling, punctuation, and vocabulary Modern office practices, procedures, and equipment Ability to: Experience and Training. A high school diploma or equivalent and any combination of education and experience that would provide the qualifying knowledge and abilities.

Special Requirements:

Secretary I. Possession of or ability to obtain valid California driver's license. Knowledge of software systems for word documents, spreadsheets and database files. Secretary II Possession of or ability to obtain valid California driver's license. Knowledge of software systems for word documents, spreadsheets and database files. Possession of CPR Certificate. Possession of valid first aid qualification/Standard Red Cross First Aid Certificate. Secretary III Possession of or ability to obtain valid California driver's license. Two years of responsible secretarial and clerical experience as Administrative Secretary I, II or related experience. Knowledge of software systems for word documents, spreadsheets and database files. Secretary IV Possession of or ability to obtain valid California driver's license. Experience as Administrative Secretary III or related similar position. Knowledge of use for software systems including word documents, spreadsheets, and database files. Knowledge of principles and practices of accounting and financial record-keeping, budget development, and monitoring Physical Requirements Ability to exert 50 pounds of force frequently to lift, carry, push, pull or otherwise move objects. Ability to stoop, climb, stand for long periods of time and perform physical labor, physical mobility and stamina to participate in activities which may be strenuous. Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job. Additional pay for experience on the salary schedule may be awarded if verification of contracted (not substitute or volunteer) work experience in the same type of position in an educational setting can be obtained. Employee requirements and clearance must be met prior to employment.

Board approved:

03/08/2012

Revised:

02/14/2013

Board Approved:

March 8, 2012