Administrative Assistant to the Dean of School of Graduate and Professional Studies

Administrative Assistant to the Dean of School of Graduate and Professional Studies Fresno Pacific University - 4.3 Fresno, CA Job Details Full-time $45,780 - $53,040 a year 1 day ago Benefits Health insurance Dental insurance Vision insurance 403(b) Life insurance Qualifications Microsoft Word Computer operation Microsoft Excel Microsoft Outlook Phone communication Customer service Office experience

Full Job Description Position Summary Department:

School of Graduate and Professional Studies Reports To:

Dean, School of Graduate and Professional Studies Status:

Non-Exempt The assistant to the Dean is responsible for aiding the dean to ensure the smooth and timely functioning of the office for faculty and student services. Under general supervision, will coordinate, oversee, and/or perform a wide variety of administrative support activities; coordinate with other offices of the university for processing schedules, contracts, and meeting schedules; provide and coordinate staff and office support; coordinate special events; and handle assignments that may be confidential. Essential Functions Prepare, collect, and initiate onboarding (e.g., email, LMS, HR) for faculty and adjunct faculty. Create, provide, and process contracts for faculty/faculty overload; All documents should be processed one week before classes start. Maintain and support SharePoint sites for programs and departments and share folders with individuals as needed. Prepare invitations, manage logistics, and take minutes of school meetings. Provide administrative support for search committees by scheduling meetings, making arrangements for candidates (zoom or in person), ensuring committee members have access to materials etc. Monitor course enrollments and alert faculty and leaders about the need to add or cancel classes. Monitor budget, process payments, and track receipt and reimbursement for Dean. Serve as a liaison with the executive assistant in the provost's office to ensure that essential records are maintained and communication is distributed. Support accreditation processes. Attend monthly Academic Support meetings for collaboration and training on processes. Work with the Dean to improve office and staff efficiency. Assist the Dean and work with the provost's office on the faculty evaluation process. Maintain a working knowledge of software and systems. Prepare faculty load sheets and overload sheets in collaboration with the dean. Retrieve and sort departmental mail. Travel to various regional sites as needed. Hiring, onboarding, and supervising student workers as needed. Provides support as needed for Professional Development/Grants/Scholarships. Assisted, processed, and monitored academic integrity violations. Demonstrate a commitment to serving and inspiring students and colleagues in a context of a Christian University, integrating your Christian faith into your role and responsibilities. Embrace the mission, vision, and values of Fresno Pacific University, affirm the FPU Faith Expectations (Download PDF reader), and support the ideals and practices articulated in "The Fresno Pacific Idea" Uphold and advance Fresno Pacific University's commitment to Christ-centered higher education, holistic student development, and serving diverse communities. Complete tasks timely with work that is comprehensive, complete, and accurate Communicates clearly, listens attentively, and seeks to understand others Collaborates productively with colleagues of varying skillset Other job duties as assigned

Qualifications Required:

Three to four years of experience in an office of administrative assistant environment Proficient in Microsoft 365 programs including Word, Outlook, and Excel Ability to work independently Strong organizational skills, with the ability to prioritize multiple requests and handle them in an efficient and timely manner Excellent customer service Meticulous attention to detail Strong analytical and problem-solving skills Willingness to assist in various tasks as they arise Ability to manage confidential tasks in a professional manner

Preferred:

Experience in a higher education office environment Bachelor's degree

Environmental Conditions:

Indoors in a normal office environment with little exposure to excessive noise, dust, fumes, vibrations, and temperature changes at least eighty percent (80%) of the time. Frequent computer use at a workstation, up to eight hours per day. Frequently work at a fast pace with unscheduled interruptions. Drive personal or University vehicles to appointments. Public contact position requiring professional apparel, personal hygiene, and grooming.

Physical Demands:

This position typically functions indoors in an office environment with light to moderate noise associated with business office equipment. The position may involve travel for meetings and events. While performing the duties of this job, the employee is regularly required to: remain in a stationary position 80 % of the time, be able to move about inside the office to access file cabinets/office machinery etc., operate a computer and keyboard and other office productivity machinery such as calculators/copy machines/printers. The employee is occasionally required to position self to reach items on the floor and in high cabinetry. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds. Employee must be able to communicate with others to exchange information including both over the telephone and in-person communication with callers and community members and be able to read a computer screen and paper documents. Reasonable accommodations for those with disabilities will be provided in accordance with law. University Information $45,780.00 to $53,040.00 is the annual starting salary for this role and reflects what Fresno Pacific University reasonably expects to pay for this position. Actual compensation may vary based on qualifications, experience, and internal equity. In addition to compensation, FPU offers a competitive benefits package. Reserving its rights as a religious institution, Fresno Pacific University is an equal employment opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, age or disability, or other classes protected by applicable law. Committed to excellence and actively supportive of cultural diversity, FPU invites individuals who contribute to such diversity to apply. If you need assistance or an accommodation due to a disability, you should contact FPU's Human Resources Department at . As a religious institution, the University will administer the equal opportunity employment policy consistent with the Fresno Pacific University statement of faith, the FPU Idea and the University's governance by the Pacific District Conference of Mennonite Brethren Churches. This information, including salary, is accurate as of May 11, 2026.