Office Specialist

• Garden Grove 8601 Confidential
• to be discussed during interview
• 3.

7 Garden Grove, CA Job Details Full-time $18.70 an hour 23 hours ago Benefits Health savings account AD&D insurance Disability insurance Health insurance Dental insurance Employee assistance program Vision insurance 401(k) matching Pet insurance Qualifications Confidential information handling Serving clients Interpersonal skills Administrative experience High school diploma or GED Desktop applications Organizational skills Computer skills Clerical experience Productivity software File organization Office record organization Full Job Description

OVERVIEW OF ATHENA ATHENA

Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients' Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees' Lives Better by identifying and cultivating their talents and matching these talents with our customers' needs. ATHENA places a high value on customer service, accountability, and getting the job done. Employees assigned to this position are subject to Union membership, fees, and dues in accordance with the collective bargaining agreement, and employment with ATHENA may be conditioned upon participation in the client's Union.

POSITION SUMMARY

We are currently recruiting for an Office Specialist position supporting the Orange County Social Services Agency's Assistance Programs division at the Garden Grove office. This

FULL-TIME

Office Specialist position is located at 12912 Brookhurst St., Garden Grove, CA 92840, and is $18.70 per hour. The Office Specialist will support the Orange County Social Services Agency's Assistance Programs division with clerical support, records management, scheduling, and front-lobby customer service. Additional job duties may be assigned as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Create reports, forms, correspondence, labels, and other materials using specialized office software. Ensure accuracy, proper formatting, and adherence to departmental guidelines. Compile and analyze information, verify data for accuracy, maintain detailed records, and manage both electronic and physical filing and task assignment systems. Coordinate and schedule appointments, meetings, and deadlines; maintain calendars; screen and route incoming mail; and prepare meeting materials. Welcome visitors, guide customers through lobby processes, and triage inquiries. Exercise strong interpersonal skills when assisting individuals who may need clarification of requirements or next steps. Prioritize tasks, manage multiple assignments simultaneously, and independently resolve routine issues within defined guidelines while recognizing situations that require supervisor input and escalate appropriately. Handle sensitive documents and interactions with discretion. Demonstrate sound judgment when dealing with confidential or regulatory information. Use scanners, printers, and other office equipment. Additional duties as assigned.

REQUIRED SKILLS / ABILITIES

Strong customer service and interpersonal skills; professional demeanor with the public. Ability to prioritize and manage multiple assignments simultaneously. Sound judgment and discretion when handling sensitive or confidential information. Proficiency with specialized office software, scanners, printers, and other office equipment. Good record-keeping and organizational skills.

EDUCATION AND EXPERIENCE

High School diploma or equivalent preferred. Prior clerical, administrative, or customer service experience preferred.

PHYSICAL REQUIREMENTS

Prolonged periods of sitting at a desk and working on a computer. Standard hours of work are Monday through Friday, 8:00 a.m. to 5:30 p.m., with a lunch break from 12:00 p.m. to 1:00 p.m.

SUCCESSFUL ATHENA EMPLOYEES WILL DISPLAY THE FOLLOWING CHARACTERISTICS

You strive to be the best in your field currently and in the future. You like to make your employer look good. You find solutions where others only see problems. You are proactive, you make and meet commitments, and you perform your duties exceedingly well. You are aware of the employer's needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole. You have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission.

THE BENEFITS OF WORKING FOR ATHENA INCLUDE

Support from a team of professionals committed to making your life better. Medical, dental, and vision insurance. Health Savings Account (HSA). Pet insurance. 401(k) with a generous employer match. ATHENA-paid Life and Accidental Death & Dismemberment Insurance for employees. Additional Voluntary Life and Accidental Death & Dismemberment Insurance for employees, spouses, and children. Short

• and Long-Term Disability. Employee Assistance Program (EAP). Easy-to-use employee self-serve HR portal. Sick leave varies
• be sure to inquire with your Recruiter.

The statements in this Job Posting are intended to describe the general nature and minimum level of work required. The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Application for employment is not intended to and does not create a contract or offer of employment. If hired, employment with the company is on an at-will basis and may be terminated at the will of either party. ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status, or other characteristics protected by law. Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities. #

ATHENAJOBS

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HYCAL Pay:

$18.70 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Dental insurance Health insurance Vision insurance

Work Location:

In person