An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Administrative Assistant Job Description This is not your typical admin job. At Folded Hills, you're not just answering emails, you're helping run a 600-acre organic and biodynamic winery, ranch, and farmstead alongside our entire leadership team. This role touches events, product launches, our online store, compliance, and more. It's part project management, part operations, part right-hand-to-everyone.
What Makes This Role Different Cross-Team Exposure:
Support the GM, CFO, Hospitality, Marketing Manager, and more. Learn how every part of the business runs. Room to
Grow:
This role has a real path forward as Folded Hills grows.
Variety Every Day:
No two days look the same, from product launches to event prep to product support.
The Setting:
Work at a stunning 600-acre working ranch and winery in Gaviota.
Perks:
Employee discount and referral program.
Full-Time Commitment Schedule:
Full-time, Monday-Friday, onsite at our winery in Gaviota (Santa Ynez Valley). Weekends as needed.
Stability:
Consistent hours and a foundation to build a long-term career at Folded Hills. What You'll Do Project Management for
Leadership:
Help the GM and management team keep projects on track, follow up on action items, and keep things moving.
Event Assistance:
Coordinate with vendors, prep materials, and provide day-of support for events.
New Product Setup:
Own the process from start to finish, from tech sheets to product launch.
Online Store Management:
Keep our online store accurate and up to date.
Compliance Support:
Handle compliance emails, signatures, and product updates.
Order Processing & Vendor Coordination:
Place and track orders, communicate with vendors, and keep deliveries on schedule.
Meeting Support:
Take notes, track action items, and follow up so nothing falls through the cracks.
Membership Support:
Assist our Membership Manager with seasonal membership needs.
Social & Marketing Content:
Capture iPhone photos and videos of the property, events, and daily life on the ranch for social media and marketing use.
Merchandise Inventory:
Own the physical merch program, ordering and organizing inventory.
Light Inbox & Calendar Support:
Help manage select emails and scheduling as needed. Who This Role Is For You're organized, detail-oriented, and love checking things off a list. You're a self-starter who can juggle a few projects at once. You want to learn how a company actually runs, from the ground up. You're comfortable asking questions and figuring things out.
Experience:
Some administrative or office experience is a plus, but we're happy to train the right person. We're a small, tight-knit team and hire selectively. If you want hands-on experience across every part of a growing company, with room to grow into more responsibility over time, we'd love to meet you.
Compensation Range:
$24.00 - $26.00 per hour
Benefits:
Employee discount Employee referral program PTO Professional development
Physical Requirements:
Ability to sit, stand, and work at a computer for extended periods. Occasionally lift up to 50 lbs. Occasional walking and standing.
Work Location:
In person at our winery (2323 Old Coast Hwy, Gaviota, CA 93117)
Pay:
$24.00 - $26.00 per hour Expected hours: 40.0 per week
Benefits:
Employee discount Health insurance Paid time off Referral program Vision insurance
