Administrative Assistant Bay and Valley Backflow & Fire Services Inc. 10759 State Highway 33, Gustine, CA 95322 $18 - $24 an hour - Full-time Apply with Indeed Job Summary Bay and Valley Backflow & Fire Services, Inc. provides backflow testing, repair, and installation, and plumbing services across the Bay Area and Central Valley. As an Administrative Assistant, you'll keep daily office operations organized and moving forward. You'll support client communication, manage calendars, and handle accurate data entry, test reports, invoicing, and records. By coordinating front desk service and administrative tasks, you help customers get timely support and keep our technicians focused on their work. Responsibilities Answer and route calls using multi-line phone systems, provide clear, courteous phone communication and customer support Manage the company email inbox and respond promptly to customers, water agencies, and vendors Prepare backflow test reports from technician field data and submit them to water districts and other agencies Create and send invoices and estimates, and track payments in QuickBooks Renew and track company and technician licenses, certifications, and agency registrations Scan, file, and organize paper and digital documents Coordinate calendars, appointments, and technician schedules; support office management and personal assistant tasks as needed Complete data entry, word processing, spreadsheet updates, filing, and other clerical work Keep customer records, device lists, and job files accurate and up to date Use Microsoft Office, QuickBooks, Word, Adobe, and other productivity software to support records and routine office processes Requirements Demonstrated computer skills and technical proficiency with common office tools; Microsoft Office and spreadsheet experience are important Strong organizational skills, time management, typing accuracy, and the ability to manage competing priorities Customer service, client communication, and professional phone communication skills Office, administrative, or clerical experience is helpful; front desk, calendar management, and personal assistant experience are preferred QuickBooks experience and bilingual communication skills (English/Spanish) are preferred Backflow, plumbing, or fire protection experience is a plus but not required. We'll train the right person.

Pay:

$18.00 - $24.00 per hour Expected hours: 40.0 per week

Education:

High school or equivalent (Preferred)

Experience:

Office:

1 year (Preferred) Ability to

Commute:

Gustine, CA 95322 (Preferred)

Work Location:

In person