Office Assistant

Location:

Hayward, CA Schedule:

Monday-Friday, 9:00 AM - 6:00

PM Pay:

$23.50/hr

Position Summary:

We are seeking a reliable, organized, and detail-oriented Office Assistant to support daily office operations for our client in Hayward, CA. The ideal candidate has strong communication skills, excellent customer service abilities, and can effectively manage multiple tasks in a fast-paced office environment.

Responsibilities:

• Greet and assist visitors, clients, and vendors in a professional manner
• Answer, screen, and direct incoming phone calls
• Take and relay messages accurately
• Schedule appointments, meetings, and maintain calendars
• Assist customers with inquiries and provide exceptional customer service
• Process work orders, service requests, and customer documentation
• Prepare reports, correspondence, and meeting materials
• Maintain and organize electronic and physical filing systems
• Perform data entry and maintain accurate records
• Scan, copy, fax, and distribute documents as needed
• Assist with invoice processing and general office paperwork
• Coordinate communication between customers, technicians, and management
• Support special projects and additional office duties as assigned

Qualifications:

• Minimum of 2 years of office administration, receptionist, customer service, or administrative support experience (Required)
• Bilingual in English and Spanish (Preferred)
• At least 2 years of Microsoft Excel experience (Required)
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational, communication, and multitasking skills
• Ability to prioritize tasks and work independently
• Dependable, professional, and eager to learn
• Ability to reliably commute or relocate to Hayward, CA before starting work

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance