Find & Apply For Office / Administrative Assistant Jobs in Hayward, California

About the Role We're looking for a motivated, organized, and tech-savvy Administrative Assistant to support the day-to-day administrative needs of our growing HVAC and Electrical contracting business. This is an excellent opportunity for someone who is comfortable with technology, enjoys learning new tools, and wants to develop practical experience in business administration and operations. You'll work directly with our Operations Director, assisting with customer communications, administrative tasks, digital organization, marketing support, and general business operations. Responsibilities will grow as you gain experience, demonstrate reliability, and become familiar with our processes. We're especially interested in someone who is curious about technology and AI, learns quickly, takes pride in their work, and looks for ways to make everyday tasks more efficient. Key Responsibilities Assist with administrative tasks, document preparation, digital filing, and data entry. Help manage customer inquiries, follow-ups, and routine communications. Maintain spreadsheets, digital records, calendars, and internal task lists. Assist with permit applications, inspection scheduling, and clean energy program and rebate documentation. Support website updates, marketing materials, and online business presence. Coordinate scheduling between customers and our installation crews. Use AI tools and common business software to assist with writing, research, organization, and productivity. Help track outstanding tasks, deadlines, and administrative requirements. Provide general support to the Operations Director as needed. What We're Looking For Strong computer skills and comfort learning new software. Interest in AI tools and how technology can improve everyday business tasks. Good organizational skills and attention to detail. Professional written and verbal communication. Dependability, initiative, and a willingness to learn. Ability to manage multiple priorities and know when to ask questions. Familiarity with Microsoft Office, Google Workspace, or similar tools is a plus. Bilingual (English/Spanish) is a plus. Opportunity for Growth This position is designed for someone who wants to learn how a business operates behind the scenes. As you gain experience and demonstrate strong performance, You'll have the opportunity to take on more responsibility in administrative coordination, customer relations, technology, and business operations. We're looking for someone who wants to grow with the company and become a dependable part of the team. How to Apply Apply through LinkedIn or send your résumé to AJ@villquin.com. VillQuin Air Services is an equal opportunity employer.

Pay:

$18.00 - $25.00 per hour

Work Location:

In person