Administrative Assistant My Office Apps Inc - 4.3 Irvine, CA Job Details Part-time | Full-time $22 - $25 an hour 1 hour ago Benefits Health insurance Dental insurance Paid time off Vision insurance Qualifications Customer communication Confidential information handling Microsoft Excel Microsoft Outlook Spreadsheets Project coordination Executive administrative support Research Project management Attention to detail Organizational skills Office management Full Job Description We are seeking a dynamic and highly organized Administrative Assistant to join our team. In this vital role, you will provide comprehensive administrative support to senior executives, ensuring smooth daily operations and efficient project execution. Your proactive approach, exceptional organizational skills, and ability to manage multiple priorities will help drive our organizational success. This position offers an exciting opportunity to be at the heart of our leadership team, facilitating communication, coordinating projects, and managing essential office functions with enthusiasm and professionalism. Key Responsibilities Executive Support Provide direct administrative support to multiple executives, including calendar management, meeting coordination, and travel arrangements Prepare executive-level reports, presentations, and correspondence Manage incoming communications and prioritize responses appropriately Maintain strict confidentiality of sensitive business information Organize executive documents, files, and internal records Sales Department Support Assist in preparing sales presentations, proposals, and client documentation Maintain CRM records and ensure data accuracy Track sales metrics and generate performance reports Coordinate client meetings, follow-ups, and documentation Support contract preparation and sales administration tasks Marketing Department Support Create and edit marketing materials and branded presentations using Canva Draft and schedule social media posts across platforms Assist with campaign coordination and marketing reporting Maintain organized digital marketing assets and content libraries Support email communications and content updates Administrative & Operational Support Maintain organized digital filing systems and document control Draft, edit, and proofread internal and external communications Coordinate cross-department meetings and track action items Assist with research, reporting, and process documentation Support special projects and company-wide initiatives Q ualifications 3-5 years of proven experience in an administrative support or office management roles with strong organizational skills. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong written and verbal communication skills Exceptional attention to detail and organizational ability High level of professionalism, discretion, and confidentiality Self-motivated, dependable, and solutions-oriented Familiarity with QuickBooks for bookkeeping tasks; experience with basic financial record keeping is a plus. Ability to manage multiple projects simultaneously while maintaining attention to detail under tight deadlines. Preferred Attributes Understanding of Distribution or Manufacturing processes Experience with Quickbooks or other accounting software Experience with projects management Exposure to sales or marketing operations Strong reporting and data organization skills Ability to work independently while collaborating across teams Benefits and amenities: Our office location offers a variety of amenities to help you stay well and enjoy your workplace. On-site Yoga Studio Full-service Gym with Shower Facilities Wellness Room On-Site Café Unwind and play a game of corn hole and enjoy the regulation-size Bocce ball court and putting green Game Room & Lounge EV charging station on site Paid time off

Health Insurance Dental/Vision Job Types:

Full-time, Part-time Pay:

$22.00 - $25.00 per hour

Experience:

Executive administrative support: 4 years (Required)

Microsoft Excel:

5 years (Required) Project management: 2 years (Preferred) Ability to

Commute:

Irvine, CA 92612 (Required)

Work Location:

In person