An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Business Office Asst Community Care Center La Mesa, CA Job Details Full-time $24 - $32 an hour 2 hours ago Qualifications Customer communication Microsoft Excel Microsoft Outlook Writing skills Word embeddings High school diploma or GED Full Job Description Located in the heart of La Mesa, Community Care Center is a trusted 5-star rated facility dedicated to delivering exceptional, patient-centered care. With 115 beds and a strong focus on rehabilitation, we offer personalized therapy programs that help patients regain their independence in a warm, supportive environment. For healthcare professionals, we provide hands-on training, a collaborative team culture, and opportunities to grow your career while making a real difference in the lives of high-acuity patients. Join a facility where compassion and excellence go hand in hand. About the
Role:
The Business Office Assistant plays a crucial role in supporting the daily operations of the business office by managing administrative tasks and facilitating smooth communication between departments. This position is responsible for maintaining accurate records, processing financial documents, and assisting with billing and invoicing activities to ensure timely and precise financial transactions. The role requires a detail-oriented individual who can handle multiple tasks efficiently while providing excellent customer service to both internal teams and external clients. The Business Office Assistant contributes to the overall efficiency of the office by organizing files, scheduling appointments, and supporting various business functions as needed. Ultimately, this position helps maintain the integrity and organization of business processes, enabling the company to operate effectively and meet its financial and administrative goals.
Minimum Qualifications:
High school diploma or equivalent. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Basic understanding of office administrative procedures and financial documentation. Strong organizational skills with attention to detail. Effective verbal and written communication skills.
Preferred Qualifications:
Associate degree or higher in Business Administration or related field. Experience with accounting software or enterprise resource planning (ERP) systems. Prior experience in a business office or administrative support role. Knowledge of billing and invoicing processes. Ability to multitask and prioritize in a fast-paced environment.
Responsibilities:
Manage and organize business office files, records, and documentation to ensure easy retrieval and compliance with company policies. Process invoices, billing statements, and payment transactions accurately and in a timely manner. Assist with scheduling meetings, appointments, and coordinating communication between departments and external partners. Respond to inquiries from clients, vendors, and internal staff, providing clear and professional information or directing them to the appropriate personnel. Support the preparation of financial reports and assist with budget tracking and expense documentation.
Rate:
$24-$32/hour, depending on experience
Schedule:
Full-time Skills:
The required skills such as proficiency in Microsoft Office and strong organizational abilities are essential for managing daily administrative tasks, including document preparation and communication coordination. Effective communication skills enable the assistant to interact professionally with clients, vendors, and team members, ensuring clarity and efficiency in information exchange. Attention to detail is critical when processing financial documents and maintaining accurate records to prevent errors and support financial integrity. Preferred skills like familiarity with accounting software enhance the ability to assist with billing and reporting functions, streamlining office operations. Additionally, multitasking and prioritization skills help the assistant manage competing demands and deadlines, contributing to a well-organized and productive business office environment. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status as a victim of domestic violence, or any other status protected by law.
