Counseling Secretary, Temescal Canyon High School

Counseling Secretary, Temescal Canyon High School at Lake Elsinore Unified School District Print Application Deadline 5/20/2026 4:00 PM Pacific Date Posted 5/13/2026 Contact Vicky Masotto (951) 253-7143 Number of Openings 1 Salary Pay Range $23.428

• $30.

777 Per Hour Add'l Salary Info

RANGE 30

• Maximum Achieved In 8 Annual Steps, Health and Welfare Benefits, PERS Retirement, Vacation, and Holidays Length of Work Year 8 hours per day, 215 days per year Employment Type Full Time Vacancy # 2526292 Site Temescal Canyon High School Shift 7:30 a.m.
• 4:00 p.

m. Job Summary Job Summary The job of " Counseling Secretary" is done for the purpose/s of performing a variety of responsible clerical/secretarial duties in support of the day-to-day operations within a school counseling and guidance department. Incumbents are assigned to a comprehensive high school or middle school. Job Description /

Essential Elements:

Print Job Purpose Statement/s:

The job of " Counseling Secretary" is done for the purpose/s of performing a variety of responsible clerical/secretarial duties in support of the day-to-day operations within a school counseling and guidance department. Incumbents are assigned to a comprehensive high school or middle school.

Essential Job Functions:

• Performs a wide variety of clerical, secretarial and operational support activities.
• Types, checks, verifies, compiles and records a variety of data/information related to counseling and guidance.
• Types a variety of material such as interoffice communications, stencils, requisitions, forms, letters, reports, statistics, suspensions, etc.
• Acts as office receptionist; answering telephones, making reservations and appointments, receiving and responding to students, faculty, administrator and the general public; giving information and assistance whenever possible.
• Compiles, prepares and submits reports for payroll or A.D.A. reporting purposes.
• Contacts and confers with students, parents, school and District staff, vendors or other appropriate parties regarding assigned office functions.
• Arranges and schedules a variety of meetings; notifying participants, confirming dates and times, reserving meeting sites and preparing materials needed at the meetings.
• Attends meetings, takes minutes, transcribes and distributes minutes as directed.
• Maintains accurate and detailed calendar of events, due dates and schedules related to counseling and guidance.
• Prepares lists and reports from data compiled and records kept related to counseling and guidance.
• Arranges for substitutes for certificated and/or classified absences; providing necessary information and maintaining necessary records for successful transmission of data.
• Receives, sorts and distributes incoming and outgoing mail.
• Establishes and maintains a variety of records, logs and filing systems pertaining to counseling and guidance.
• Receives, reviews and verifies documents, records and forms for accuracy, completeness and conformance to applicable rules, regulations, policies and procedures.
• Duplicates, collates, staples and distributes material for students, parents, school staff, etc.
• Orders, stores and issues supplies and material pertinent to the functions of counseling and guidance.
• Oversees and directs the work of temporary support staff or student aides.

Other Job Functions:

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities. Job Requirements

• Qualifications:

Experience Required:

Two (2) years experience in typing and secretarial work, preferably in a school district.

• Skills, Knowledge and/or

Abilities Required:

Skills:

Typing/keyboarding accurately at a rate of 40 words per minute; use of shorthand and/or dictaphone and computer experience; operate standard office equipment including use of basic computer applications. Knowledge of District policies, rules and regulations applicable to the counseling and guidance department; proper office methods, techniques and procedures including report writing and proper telephone techniques. Abilities to sit for prolonged periods, work independently, understand and carry out oral and written instructions, interact with persons of different age groups and cultural backgrounds. Significant physical abilities include reaching/handling/fingering, talking/hearing conversation, near visual acuity/visual accommodation. Perform a variety of complex clerical and secretarial work involving use of independent judgment and requiring accuracy and speed; take non-verbatim notes by using shorthand or dictation equipment.

Education Required:

High School diploma or equivalent, including courses in typing and office practices and computer programs.

• Licenses, Certifications, Bonding, and/or

Testing Required:

Criminal Justice Fingerprint Clearance, negative pre-employment drug screen test and negative TB test results. Successful completion of District Proficiency Test. Valid California Driver's License.

Requirements / Qualifications

REQUIRED

Incomplete applications will not be considered. After you complete/update your application, you will acknowledge and sign the following statement: I certify that I have made true, correct and complete answers and statements on this application in the knowledge that they may be relied upon in considering my application, and I understand that any omission or falsely answered statement made by me on this application, or any supplement to it will be sufficient grounds for failure to employ or for my discharge should I become employed with the school district/County Office.

REQUIRED ATTACHMENT FOR CSEA CURRENT

EMPLOYEES-Unit members seeking a voluntary lateral transfer (the posting is the same job title you currently hold) must provide a letter of recommendation from your current supervisor. The letter must be dated within six months from the date of the posted vacancy. Resumes and supporting documents help to determine minimum qualifications and employment history. All documents should be attached to be viewed with your application. Please use the Edjoin FAQs attachments section (located at the upper right side of the screen in the help tab) as a guide when attaching documents to your application. You must have a valid email address. You will be notified for testing and interviews via the email address you provide on your application. Please check your email regularly or you may miss important communications notifying you of testing and/or interviews for this recruitment.

• TYPING CERTIFICATE REQUIRED

• You must attach an official dated (within 12 months) certificate validating a typing speed of not less than 40 corrected words per minute in a 5-minute timed test.

More information below.

YOUR APPLICATION MUST SHOW THE FOLLOWING MINIMUM QUALIFICATIONS

• Experience Required:

  Two (2) years of experience in typing and secretarial work, preferably in a school district.
• Skills, Knowledge and/or

Abilities Required:

Skills:

Typing/keyboarding accurately at a rate of 40 words per minute; use of shorthand and/or Dictaphone and computer experience; operate standard office equipment including use of basic computer applications. Knowledge of District policies, rules and regulations applicable to the counseling and guidance department; proper office methods, techniques and procedures including report writing and proper telephone techniques. Abilities to sit for prolonged periods, work independently, understand and carry out oral and written instructions, interact with persons of different age groups and cultural backgrounds. Significant physical abilities include reaching/handling/fingering, talking/hearing conversation, near visual acuity/visual accommodation. Perform a variety of complex clerical and secretarial work involving use of independent judgment and requiring accuracy and speed; take non-verbatim notes by using shorthand or dictation equipment. •

Education Required:

High School diploma or equivalent, including courses in typing and office practices and computer programs. See Job Description for a complete list of qualifications and job functions.

Requirements / Qualifications

REQUIRED

Incomplete applications will not be considered. After you complete/update your application, you will acknowledge and sign the following statement: I certify that I have made true, correct and complete answers and statements on this application in the knowledge that they may be relied upon in considering my application, and I understand that any omission or falsely answered statement made by me on this application, or any supplement to it will be sufficient grounds for failure to employ or for my discharge should I become employed with the school district/County Office.

REQUIRED ATTACHMENT FOR CSEA CURRENT

EMPLOYEES-Unit members seeking a voluntary lateral transfer (the posting is the same job title you currently hold) must provide a letter of recommendation from your current supervisor. The letter must be dated within six months from the date of the posted vacancy. Resumes and supporting documents help to determine minimum qualifications and employment history. All documents should be attached to be viewed with your application. Please use the Edjoin FAQs attachments section (located at the upper right side of the screen in the help tab) as a guide when attaching documents to your application. You must have a valid email address. You will be notified for testing and interviews via the email address you provide on your application. Please check your email regularly or you may miss important communications notifying you of testing and/or interviews for this recruitment.

• TYPING CERTIFICATE REQUIRED

• You must attach an official dated (within 12 months) certificate validating a typing speed of not less than 40 corrected words per minute in a 5-minute timed test.

More information below.

YOUR APPLICATION MUST SHOW THE FOLLOWING MINIMUM QUALIFICATIONS

• Experience Required:

  Two (2) years of experience in typing and secretarial work, preferably in a school district.
• Skills, Knowledge and/or

Abilities Required:

Skills:

Typing/keyboarding accurately at a rate of 40 words per minute; use of shorthand and/or Dictaphone and computer experience; operate standard office equipment including use of basic computer applications. Knowledge of District policies, rules and regulations applicable to the counseling and guidance department; proper office methods, techniques and procedures including report writing and proper telephone techniques. Abilities to sit for prolonged periods, work independently, understand and carry out oral and written instructions, interact with persons of different age groups and cultural backgrounds. Significant physical abilities include reaching/handling/fingering, talking/hearing conversation, near visual acuity/visual accommodation. Perform a variety of complex clerical and secretarial work involving use of independent judgment and requiring accuracy and speed; take non-verbatim notes by using shorthand or dictation equipment. •

Education Required:

High School diploma or equivalent, including courses in typing and office practices and computer programs. See Job Description for a complete list of qualifications and job functions. Comments and Other Information

TYPING CERTIFICATE REQUIRED

You must attach an official dated certificate validating a typing speed of not less than 40 corrected words per minute (5 minutes and must be dated within one year) to your Edjoin application. You have the option of taking an online typing test or taking a proctored typing test at any staffing agency. The certification must include your name, date of the test, length of the timed test (must be 5 minutes), corrected words per minute and the source of the test. Applications without a current typing certificate will not be considered unless you have a typing test on file. Please feel free to contact me if you have any questions or I can provide assistance.

A WORD ABOUT ONLINE TYPING TESTS

There are many online typing sources. You may be required to register with some to receive a certificate with your name, date, length of test (must be 5 minutes) and net typing speed (must show number of errors and/or accuracy). Typing.com Freetypinggame.net Speedtypingonline.com

DISTRICT PROFICIENCY TEST

By invitation only, date to be determined.

CURRENT CSEA EMPLOYEES

are subject to the Article 13 Language Change when applying for positions posted after October 11, 2024.

• A unit member seeking a voluntary lateral transfer (posting is for the same job title you currently hold) must be a permanent employee for at least two years prior to the date of the posted vacancy.
• Unit members granted a voluntary lateral transfer shall wait one year from the date of transfer before applying for another voluntary lateral transfer (posting is for the same job title you currently hold).
• Unit members currently serving a probationary period (including a promotional probationary period) shall not be eligible for a voluntary lateral transfer (same job title as posting)
• If three or more eligible unit members apply within this posting, with the same job title as the posting, all other candidates shall be excluded from the interview process.
• Voluntary lateral transfers may be denied based on poor job performance as evidenced by an overall "Needs to Improve" or "Unsatisfactory" rating on the most recent performance evaluation, two or more "N"s and/or one or more "U"s on the most recent evaluation, unjustified excessive absenteeism (without an approved leave per Article 10).

Leave entitlement usage shall be prorated to the date of the job posting, and/or disciplinary actions with 1 year prior to the date of the posted vacancy.

NOTE:

When fewer than three eligible lateral transfer (same job title as on posting) applications are submitted, interview priority will be given to current employees in the same job family of the posted vacancy. Offer of employment conditional pending pre-employment physical, fingerprints and negative drug screen, and TB test Bargaining Unit Position Comments and Other Information

TYPING CERTIFICATE REQUIRED

You must attach an official dated certificate validating a typing speed of not less than 40 corrected words per minute (5 minutes and must be dated within one year) to your Edjoin application. You have the option of taking an online typing test or taking a proctored typing test at any staffing agency. The certification must include your name, date of the test, length of the timed test (must be 5 minutes), corrected words per minute and the source of the test. Applications without a current typing certificate will not be considered unless you have a typing test on file. Please feel free to contact me if you have any questions or I can provide assistance.

A WORD ABOUT ONLINE TYPING TESTS

There are many online typing sources. You may be required to register with some to receive a certificate with your name, date, length of test (must be 5 minutes) and net typing speed (must show number of errors and/or accuracy). Typing.com Freetypinggame.net Speedtypingonline.com

DISTRICT PROFICIENCY TEST

By invitation only, date to be determined.

CURRENT CSEA EMPLOYEES

are subject to the Article 13 Language Change when applying for positions posted after October 11, 2024.

• A unit member seeking a voluntary lateral transfer (posting is for the same job title you currently hold) must be a permanent employee for at least two years prior to the date of the posted vacancy.
• Unit members granted a voluntary lateral transfer shall wait one year from the date of transfer before applying for another voluntary lateral transfer (posting is for the same job title you currently hold).
• Unit members currently serving a probationary period (including a promotional probationary period) shall not be eligible for a voluntary lateral transfer (same job title as posting)
• If three or more eligible unit members apply within this posting, with the same job title as the posting, all other candidates shall be excluded from the interview process.
• Voluntary lateral transfers may be denied based on poor job performance as evidenced by an overall "Needs to Improve" or "Unsatisfactory" rating on the most recent performance evaluation, two or more "N"s and/or one or more "U"s on the most recent evaluation, unjustified excessive absenteeism (without an approved leave per Article 10).

Leave entitlement usage shall be prorated to the date of the job posting, and/or disciplinary actions with 1 year prior to the date of the posted vacancy.

NOTE:

When fewer than three eligible lateral transfer (same job title as on posting) applications are submitted, interview priority will be given to current employees in the same job family of the posted vacancy. Offer of employment conditional pending pre-employment physical, fingerprints and negative drug screen, and TB test Bargaining Unit Position Links Related To This Job L.A. County Job Search Tool Kit and Test Prep Grammar and Punctuation Rules and Free Quizzes View Other Job Desc. / Ess. Elem. CalPERS Links Not all postings qualify for CalPERS. Informational Only. CalPERS Retirement Benefits

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