Office Assistant

We are looking for an organized and detail-oriented Office Assistant to join our team in Foothill Ranch, California. In this Contract to permanent position, you will play a critical role in ensuring the smooth functioning of daily office operations while providing excellent support to clients and internal teams. This is an on-site, permanent role requiring proficiency in administrative tasks and customer service.

Responsibilities:

• Welcome visitors and clients warmly, maintaining a detail-oriented and organized front desk environment.
• Process customer orders accurately and track them through internal systems to ensure timely delivery.
• Enter and verify order details in company databases, ensuring all information is correct and up-to-date.
• Collaborate with internal teams to resolve any discrepancies related to orders or customer information.
• Organize and maintain both digital and physical files for clients, orders, and administrative records.
• Utilize G Suite tools, including Gmail, Google Docs, and Google Sheets, for communication and recordkeeping.
• Create, edit, and format documents using Microsoft Word for internal and client-related purposes.
• Perform basic data entry and generate reports using Microsoft Excel.
• Handle general administrative tasks to support daily office operations.
• Respond to inbound phone calls and manage clerical duties such as scanning and document organization.