Compare your current skills to what this opportunity needs—we'll show you what you already have and what could strengthen your application.
Job Description
The City of Livermore is currently accepting applications to fill two Administrative Clerk II positions in the Public Works Department. One half-time vacancy exists in the Maintenance Division and one full-time vacancy exists in the Water Resources Division. For more information, please refer to the job flyer for additional information about each vacancy.
DEFINITION
Under supervision, provides a variety of routine to difficult clerical support to a department, division, or section including word processing, filing, record keeping, processing invoices for payment, answering telephones; and performs other duties as assigned.
DISTINGUISHING CHARACTERISTICS
This classification is characterized by a thorough understanding of accepted office practices and department activities. Positions in this classification independently perform a variety of office support duties under fairly clear guidelines making decisions with the guidance of supervision in non-routine circumstances.
SUPERVISION RECEIVED
Supervision is provided by a department, division, or section supervisor.
SUPERVISION EXERCISED
May supervise or provide direction to a Typist Clerk or temporary employees in the assignment and prioritizing of their work. May act as back-up for a Division Clerk or Departmental Secretary. General Office Duties Depending on assignment of duties, may prepare, distribute, and maintain materials for a department, division, or section; coordinate the flow of paperwork; maintain accurate, up-to-date files and records; draft and update procedures; draft, type, copy, and distribute memos, letters, legal notices, reports, and other office correspondence; proofread and correct documents; collect and organize data; assist in the preparation of the budget; research and order various supplies, materials, and parts; perform basic accounting functions; process goods received and invoices for payment; attend day and night meetings, and take and transcribe meeting notes; and keep informed of new and amended laws, statutes, codes, and ordinances. Communication and Interaction with Co-Workers and the Public Courteously answer incoming telephone calls and either assist callers or direct callers to the appropriate person or agency; and promote positive and effective working relationships with departments, divisions, vendors, elected officials, other agencies, and the public. Computer Applications Use a personal computer to perform word processing, spreadsheet, data base, and other specialized functions; operate, maintain, and update computer applications; enter data and verify the accuracy of the input; and generate reports.
Demonstrated Knowledge of :
Modern office practices, procedures, and equipment; proper English usage, spelling, grammar, punctuation, and business format; records maintenance including alphabetic and numeric filing systems; department, division, and section policies, practices and procedures; business mathematics including percentages and decimals; basic accounting procedures and inventory control; application of Federal and State taxes for payment of invoices; gathering, compiling, and presentation of information; and principles and practices of exceptional customer service. Demonstrated Skills to : Coordinate work flow to meet deadlines; work as a member of a team to accomplish department or division goals; use independent judgment while performing routine duties; operate modern office equipment including computerized word processing, spreadsheet, and data base software; proofread documents for accuracy; research and organize information from various sources; develop solutions within established guidelines, using initiative and sound judgment; be flexible and adapt to changing conditions; communicate effectively both verbally and in writing; respond to internal and external customers in a professional, creative, and cooperative manner. Some positions may require the skills necessary to read plans and blueprints, order parts and keep track of inventory; take meeting notes/minutes and transcribe into final form; research and compile statistical reports; maintain computer software applications; and exemplify an enthusiastic, resourceful, and effective service attitude with the public, co-workers, and others who are contacted in the course of the work. Ability to : Effectively apply the required knowledge and skills in the daily performance of assigned duties; read, comprehend, and interpret a variety of written materials including policies, codes, ordinances and regulations; and meet the City's keyboarding standard (45 net wpm).
Experience, Education, and Training Guidelines:
Any combination of experience, education, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:
Experience :
Two years of experience performing responsible clerical duties in an office environment. Experience in a public agency is desirable.
Education :
Equivalent to graduation from high school, supplemented by courses in business or computer science.
Training :
Any recent training such as academic courses and certification programs which are relevant to this job classification.
License :
May require the possession of a valid California driver's license and a satisfactory driving record as determined by the City.
Other Requirements :
Willingness and ability to attend evening meetings; work scheduled and emergency overtime as required; and attend out-of-town meetings and seminars on occasion during work and non-work hours.
Special Requirements :
Essential duties require the mental and/or physical ability to read standard text and computer terminals; converse in person and over the telephone; use a keyboard (45 net wpm); ability to bend, stoop, stretch, and reach; and safely lift and carry up to 30 pounds. Retitled from Senior Clerk, 3/2023 The City of Livermore is an equal opportunity employer and supports workforce diversity.
