Personal Assistant

Personal Assistant Moss Beauty Los Angeles, CA Job Details Part-time From $3,000 a month 2 hours ago Qualifications Meeting minutes Accounting systems Record keeping Google Workspace Google Docs Microsoft Excel Microsoft Outlook Phone communication Event coordination DocuSign Event planning Executive administrative support Transcription Client invoicing QuickBooks Data entry Organizational skills Multi-line phone systems Typing Clerical experience Office management Proofreading Microsoft Outlook Calendar Google Calendar Communication skills Personal assistant experience Entry level File organization Office experience Client interaction via phone calls Full Job Description Overview We are seeking a proactive and highly organized Personal Assistant to support and streamline daily operations. This dynamic role offers an exciting opportunity to contribute to a fast-paced environment by managing schedules, coordinating projects, and handling a variety of administrative tasks with precision and enthusiasm. The ideal candidate will be a detail-oriented professional with excellent communication skills, ready to take on diverse responsibilities that keep the office running smoothly and efficiently. Duties Manage complex calendars, scheduling meetings, appointments, and events with attention to detail. Handle correspondence via email, phone calls, and written communication with professionalism and courtesy, demonstrating excellent phone etiquette. Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of documents and records. Support bookkeeping and invoicing tasks using QuickBooks or similar accounting software; perform data entry and basic bookkeeping duties. Provide executive administrative support such as proofreading documents, transcribing notes, preparing reports, and managing office supplies. Oversee office management duties including front desk responsibilities, managing multi-line phone systems, and ensuring the office environment is welcoming and organized. Facilitate project coordination by tracking deadlines, preparing agendas, taking minutes during meetings, and following up on action items. Utilize Office experience skills such as filing, data entry, clerical support, and customer service to ensure smooth daily operations. Skills Proven experience as a Personal Assistant or in an administrative support role with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace tools (Gmail, Docs), and familiarity with Microsoft Outlook Calendar. Excellent typing speed combined with transcription skills for accurate note-taking and document creation. Strong office management abilities including filing systems, front desk operations, and multi-line phone system handling. Knowledge of bookkeeping software like QuickBooks along with basic bookkeeping and data entry expertise. Exceptional communication skills with professional phone etiquette and customer service orientation. Ability to multitask efficiently while maintaining attention to detail in a fast-paced environment. Experience in event planning from logistics coordination to execution ensures seamless gatherings or corporate events. Competence in proofreading documents for accuracy and clarity; familiarity with DocuSign for electronic signatures is a plus. Join us if you're eager to bring energy into your workday while providing essential support that keeps our organization thriving!

Job Type:

Part-time Pay:

From $3,000.00 per month

Work Location:

In person