Administrative Assistant

Function Specific Activities:

Job Profile:

Manage incoming and outgoing phone and email communications. Maintain various departmental database systems and lists. Create and enter data into spreadsheets including tracking of budgets. File, fax, open and distribute mail, order supplies, presentation materials and customer gifts. Coordinate division/department financial operations, including budget planning, integration and oversight, project cost analysis, expenditure control and accounting procedures. Coordinate the planning, research, presentation, promotion and evaluation of special programs such as grants. Prepare, edit and revise department/division correspondence; prepares, edits and revises procedures manuals. Scribe as required to document meeting minutes and action items. Work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges. The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.

Qualifications:

Minimum of a high school diploma or equivalent required. BA/BS preferred.

Qualifications:

Administration