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Project Administrator
Job
AppleOne
Milpitas, CA (In Person)
Full-Time
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Job Description
Job Summary We are seeking an experienced Project Administrator for a direct hire opportunity with a well-established general contractor in Fremont, CA. This is an excellent opportunity to join a respected construction organization known for treating employees as a top priority and building long-term partnerships with clients, contractors, architects, developers, and team members. The Project Administrator will provide critical administrative and coordination support to construction project teams, helping keep documentation, schedules, communication, procurement, and project reporting organized from project start through completion. This role is ideal for a construction administrative professional who enjoys being at the center of project activity, supporting field and office teams, and helping ensure projects stay on track. This organization offers a collaborative, team-focused culture with supportive leadership, competitive compensation, strong employee benefits, training, and modern systems. With a significant regional presence and a strong reputation in commercial, office, and general contracting projects, this role offers stability, professional growth, and the opportunity to contribute to high-quality construction projects across the region. Key Responsibilities
- Organize and maintain project documentation, including contracts, change orders, drawings, specifications, RFIs, submittals, permits, licenses, and project files.
- Serve as a key communication point for project teams, clients, subcontractors, vendors, regulatory agencies, and other stakeholders.
- Support project scheduling by tracking timelines, milestones, procurement schedules, material deliveries, meetings, site visits, and inspections.
- Assist with contract administration, subcontractor and vendor agreements, invoices, change orders, expense tracking, and project budget records.
- Prepare project status reports, meeting documentation, schedules, risk updates, and other project materials for project managers and leadership.
- Support quality control, compliance, safety documentation, inspections, audits, resource tracking, and subcontractor coordination. Compensation and Benefits
- Salary range: $80,000 to $90,000 per year.
- Direct hire opportunity.
- Competitive wages.
- Quality medical and dental plans.
- Pension and profit sharing.
- State-of-the-art computer systems and training.