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Administrative Aide

Job

Spectraforce

Monrovia, CA (In Person)

Full-Time

Posted 5 weeks ago (Updated 2 weeks ago) • Actively hiring

Expires 7/7/2026

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Job Description

Job Title:
Administrative Aide 3
Location:
Monrovia
CA 91016
Duration:
12 months
Assignment Shift/Hours:
40hours/week, M to F, 8am to 5pm
Work Model:
Fully Onsite Day-to-Day Responsibilities:
Front office personnel coverage. Support call queue operations. Assist with order intake and assignment through DM (SRs/ FIPLCs/ CHOs/ 3rd Party Infractions) and BRP3. Monitor and manage all planning inboxes. Schedule and coordinate service orders. Support with scheduling work orders in WORKIT. Provide backup support for PAS and administrative functions as needed. Generate and distribute management reports using tools such as Power BI.
Required Skills:
Team player with the ability to collaborate effectively with others. Adaptable and able to adjust to changing priorities and tasks. Strong communication skills, both verbal and written. Excellent customer service skills with a professional approach. Problem-solving abilities with attention to detail. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with SharePoint and Adobe Acrobat. Advanced Excel skills, including PivotTables and VLOOKUP functions.
Education:
A.
High School Diploma or Equivalent Desired Skills:
Experience working with SAP. Experience using Design Manager systems.