Office Assistant / Scheduling Coordinator Music School

Office Assistant / Scheduling Coordinator

• Music School Amabile School of Music Moraga, CA Job Details Full-time $22
• $26 an hour 22 hours ago Benefits Paid time off Employee discount Qualifications Office supply management Computer operation Written communication Customer service Client inquiry handling Administrative experience Bachelor's degree Attention to detail Assistance experience within education industry Data entry Clerical experience Appointment scheduling Time management Office experience Full Job Description Job Summary Amabile School of Music is seeking a highly organized, tech-comfortable Office Assistant / Scheduling Coordinator to manage complex lesson scheduling and daily operations at our Moraga location.

This is not a receptionist or basic front desk role . The position is primarily responsible for coordinating teacher schedules, managing student lesson calendars, handling frequent schedule changes, and ensuring smooth daily operations across staff, students, and families . This role requires strong attention to detail, fast problem-solving, and the ability to manage multiple moving schedules in a structured but fast-paced environment. Candidates who are not comfortable with scheduling systems, frequent communication, or afternoon/evening hours should not apply. Qualifications

• Office Assistant / Scheduling CoordinatorRequired Qualifications Minimum 1-2 years of scheduling, office administration, or customer service experience Strong experience handling high-volume scheduling, calendar coordination, or appointment management Excellent written and verbal communication skills High level of comfort with computers, scheduling systems, email, and data entry Proven ability to manage multiple schedules simultaneously with accuracy Strong organizational skills and attention to detail under time pressure Ability to work independently with minimal supervision Must be available Monday-Friday, 1:00 PM•8:00 PM (required) Preferred Qualifications Experience in school administration, medical/dental office, hospitality, retail, salon, or other high-volume scheduling environment Experience working with children, families, or education-based environments Prior use of scheduling software or CRM systems Responsibilities•Office Assistant / Scheduling Coordinator Coordinate and maintain all teacher and student lesson schedules Manage daily schedule changes including cancellations, makeups, and rescheduling Maintain accurate calendars, attendance records, and scheduling systems Communicate schedule updates clearly and quickly with teachers, families, and staff Support student enrollment, registration, and onboarding processes Handle phone calls and emails with a strong focus on scheduling accuracy and clarity Ensure daily studio operations run smoothly during peak afternoon/evening hours Support administrative tasks and assist Director with operational needs Maintain an organized and structured scheduling system at all times Benefits & Perks $22.

00

• $26.

00 per hour Paid time off Employee discount Consistent weekday afternoon/evening schedule (no traditional 9-5 office hours) Opportunity for growth into Office Manager / Operations Manager role (expanded responsibility over scheduling systems, staff coordination, and studio operations) Direct involvement in running daily operations of a growing music school About Amabile School of Music Amabile School of Music is a growing music education studio dedicated to providing high-quality instruction in a structured and supportive environment. With locations serving the Bay Area since 2008 and continued expansion in Moraga, we focus on delivering an excellent experience for students, families, and instructors. We value reliability, communication, organization, and consistency in daily operations. Our team works closely together to ensure schedules run smoothly and students receive a high-quality learning experience.

Pay:

$22.00

• $26.

00 per hour

Benefits:

Employee discount Paid time off Application Question(s): Does the 1 to 8pm shifts work for you on a long-term basis? Explain why you think you are the best candidate for this job?

Education:

Bachelor's (Preferred)

Experience:

Office:

1 year (Required)

Customer Service:

2 years (Required)

Location:

Moraga, CA 94556 (Preferred)

Work Location:

In person