Administrative Intern - Hourly/At-Will/Part-Time

The City reserves the right to limit the applications considered for the first 30 applicants. This recruitment may close at any time; apply immediately. The City of Norwalk seeks a motivated individual to join our Norwalk Team! Qualified candidates will be assigned to the Human Resources Department, but please note that this established list of qualified candidates may be used by other departments. The HR Intern will support the Human Resources department with a variety of administrative and operational tasks. The intern will gain exposure to HR best practices and develop skills in communication, organization, and compliance. This role is ideal for students or recent graduates seeking hands-on experience in a professional HR environment. The Administrative Intern is a multiple-position class in the administrative series. Positions allocated to the class perform a variety of specialized technical and professional assignments, as well as routine administrative duties. The class may be utilized in various City departments. Depending on assignment, essential duties may include, but are not limited to, the following:

GENERAL:

Performs research and analysis on administrative, fiscal, and opera­tional matters as directed; prepares reports to summarize findings and makes recommendations as to appropriate action to be taken. Compiles data and prepares reports in accordance with general guide­lines. Assists in budget preparation, analysis, and administration; as directed, performs audits and/or maintains records of account activity; prepares projections of service volumes and related costs. Participates in the preparation and revision of manuals and other administrative materials; provides administrative assistance in the implementation of new administrative procedures. Responds to inquiries and provides technical and administrative assistance to resolve complaints, or refers to appropriate authority. Operates a computer terminal to key data, perform file maintenance, and generate computer reports; may initiate or prepare correspondence in the performance of assigned tasks; performs related duties as required.

COMMUNITY DEVELOPMENT

Assists in the preparation of reports and associated maps/graphics; takes pictures of various locations in the City for agenda items; updates log books; checks zoning/permitted uses; conducts planning surveys; answers basic counter email and phone inquiries; may review plot plans for residential additions and minor commercial remodels after consulting with supervisor; prepares zoning verification letters; scans document plans and entitlements; researches and compiles data; performs related duties as required.

COMMUNITY INFORMATION

Assists in the overall community information program; prepares and edits news releases, brochures, articles and reports; assists in layout, writing and editing of the City newsletter and other City publications; prepares advertising for City programs and services; assists in coordinating with departments for the development of news items for City publications; assists with script writing for cable television productions; assists with the writing of comments for special events; maintains and updates information files; assists with answering inquiries about local government and City policies, procedures and programs; performs related duties as required.

ENGINEERING

Assists Engineering staff with drafting, by hand or using Auto CAD; updates official maps and records; prepares street design drawings and miscellaneous sketches for staff presentations; performs field work to assist the survey crew with surveying; collects traffic count data; prepares traffic collision diagrams; takes pictures for new developments; conducts research; prepares basic reports; provides information over the counter and by phone; assists with special projects; makes special deliveries and pickups; performs related duties as required.

TRANSPORTATION

Daily review and processing of reports related to the CAD/AVL system to include but not limited to the following: A.M. revenue service pullout; on-time performance of revenue service vehicles; health monitoring of onboarding Automatic Passenger Count (APC); import and export of schedule data; revenue ridership; revenue miles and hours; follow-up with Avail customer support cases; various KPI reports as needed.

Knowledge of:

methods and techniques of research, statistical analysis, and report preparation; methods and procedures of budget preparation; organization and functions of the assigned municipal department; general office procedures.

Ability to:

perform specialized, technical, professional and routine administrative tasks in assigned area; operate a computer in performance of assigned tasks; conduct research, perform analysis, and prepare reports of findings; interpret and apply related laws, ordinances, and regulations; work independently; under­stand and follow oral and written directions; establish and maintain cooperative working relationships; communicate effectively both orally and in writing. Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary.

Example combinations include:

Recent graduate or current enrollment in an accredited college or university, preferably with upper division standing and completion of course work in a field appropriate to assignment, such as: public or business administration, accounting, urban planning, journalism, marketing, engineering or architecture.

Apply online at https:

//www.governmentjobs.com/careers/norwalkca . An employment application must be completed. Resumes will not be accepted in lieu of a City application. Faxed materials or postmarks will not be accepted. Following the closing date, applications will be screened in relation to the criteria outlined in the job announcement. Candidates with qualifications that best relate to the position will be invited to participate in the selection process. Possession of the minimum qualifications does not ensure the continuation of the selection process. The selection process will include an oral interview and other testing processes to predict successful job performance. The City provides preference to military veterans under consideration for initial employment. To claim veteran's preference, an applicant must submit their most recent DD214 form. An eligible veteran has served in the United States armed forces and has received an honorable discharge. Reasonable accommodations for applicants with disabilities may be requested by calling the Department of Human Resources at least three (3) business days before the scheduled examination/interview date. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The City of Norwalk, in compliance with all applicable Federal and State laws, does not discriminate based on race, color, national origin, ancestry, marital status, age, religion, disability, sex, or sexual orientation in its employment actions, policies, procedures, or practices.