Please be aware that this recruitment will close once a sufficient number of applications have been received. The City reserves the right to limit the number of applicants to the first 50 submissions. It is strongly advised to submit your application as soon as possible, as the recruitment may close at any time. Additionally, the City reserves the right to use the eligibility list for future vacancies across various departments. The Social Services Division of the Social Services Department is seeking an Office Assistant I to fill a vacancy. The ideal candidate should have experience with social services programs, particularly in assisting seniors and vulnerable population. The Office Assistant I will perform various clerical support functions of a responsible nature in different City offices. Assignments are limited in scope, and may include receptionist duties, typing, word processing, using simple spread sheets, data entry, simple report preparation, record keeping and filing. Depending on assignment, essential duties include, but are not limited to the following: Serves as receptionist, answers phones, takes messages or refers calls, greets, screens and refers visitors; answers general questions, referring more complex or technical questions to others; completes forms or documents from information provided by visitors. Types correspondence, forms, lists, cards, address labels using Microsoft Office programs. Edits, proofreads and corrects materials for completeness and accuracy. Composes routine correspondence. Prepares, sorts and files correspondence, documents, and other materials, maintains computer or hard copy files, accesses files or locates materials by conducting file searches. Makes copies of documents, forms or other materials. Maintains logs, spread sheets, inventories or records by transferring data manually or by computer; calculates totals and subtotals; completes forms. Receives, routes and distributes mail or other materials. Conducts and maintains inventory of supplies, equipment or parts. Operates a variety of standard office equipment including computers, copiers and facsimile machines.

PERIPHERAL DUTIES

Assists with special events sponsored by departments or the City. Delivers/picks up items when requested. Provides back-up to other office employees in department.

Knowledge of:

general office methods and procedures; Skill in: the operation of office equipment, including operation of a computer at 40 wpm net.

Ability to:

use correct English grammar, punctuation, and spelling; alphabetize, numerically or chronologically sort materials; receive the public in person or over the phone; establish and maintain cooperative working relationships. Education and/or Experience Any combination of education and/or experience that has provided the required knowledge and abilities.

Example combinations include:

Graduation from high school or equivalent and six months related work experience. Special Requirements Depending upon assignment, possession of or ability to obtain an appropriate California driver's license, and a satisfactory driving record, may be required.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this job, an incumbent is regularly required to use hands to finger, grasp, feel, use repetitive motions in order to operate office equipment. Incumbents are frequently required to sit, talk and hear. Incumbents are very occasionally required to stand, walk, stoop, kneel, crouch or reach. Incumbents perform sedentary work. Specific vision abilities required by these positions are those required to perform office machine operations. There is an occasional need to lift up to 25 pounds. Work Environment Incumbents are not substantially exposed to adverse environmental conditions.

SELECTION PROCESS

Apply online at https://www.governmentjobs.com/careers/norwalkca . An employment application must be completed. Resumes will not be accepted in lieu of a City application. Faxed materials or postmarks will not be accepted. Following the closing date, applications will be screened in relation to the criteria outlined in the job announcement. Candidates with qualifications that best relate to the position will be invited to participate in the selection process. Possession of the minimum qualifications does not ensure continuation in the selection process. The selection process will include an oral interview and other testing processes designed to predict successful job performance. The City provides preference to military veterans under consideration for initial employment. To claim a veteran's preference an applicant must submit their most recent DD214 form. An eligible veteran is one who has served in the United States armed forces and who has received an honorable discharge. Reasonable accommodations for applicants with disabilities may be requested by calling the Department of Human Resources at least three (3) business days prior to the scheduled examination/interview date. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The City of Norwalk, in compliance with all applicable Federal and State laws, does not discriminate on the basis of race, color, national origin, ancestry, marital status, age, religion, disability, sex, or sexual orientation in its employment actions, policies, procedures or practices.