Secretary / Administrative Assistant

Secretary / Administrative Assistant Discovery Community Day Program LLC Novato, CA Job Details Full-time $26 - $28 an hour 6 days ago Qualifications Microsoft Word Customer communication Presentation software Spreadsheets Word embeddings High school diploma or GED Clinical confidentiality policies Full Job Description Discovery Community Day Program, LLC Novato, California Full-Time | Monday-Friday | 8:00 AM - 3:00

PM Pay:

Starting at $26.00 per hour DOE (Depending on Experience) Join Our Team! Discovery Community Day Program, LLC is seeking a dependable, organized, and professional Secretary / Administrative Assistant to support our community-based day program serving adults with developmental disabilities. This position is ideal for someone who enjoys administrative work, has strong people skills, and values working in a supportive, mission-driven environment. The Secretary / Administrative Assistant plays an important role in supporting daily operations, maintaining organized records, assisting staff and management, and creating a welcoming and professional office environment.

Essential Duties & Responsibilities:

Answer phones and greet visitors professionally Maintain organized participant and program files Prepare correspondence, reports, forms, and presentations Assist with scheduling meetings, trainings, and appointments Perform data entry and maintain accurate records Support daily office operations including copying, scanning, filing, and emailing Coordinate communication with staff, families, vendors, and regional center representatives Maintain confidentiality of participant records and protected health information (HIPAA compliance) Assist management with administrative and compliance-related tasks Order and maintain office supplies Provide clerical and administrative support to program leadership Perform additional duties as assigned

Qualifications:

Required:

High School Diploma or GED Valid work authorization/work permit Excellent organizational and multitasking skills Strong verbal and written communication skills Professional and dependable work ethic Good interpersonal and customer service skills Proficiency with: Microsoft Word Microsoft Excel Microsoft PowerPoint Ability to maintain confidentiality and professionalism

Preferred:

Experience working with individuals with developmental disabilities preferred Experience in healthcare, social services, nonprofit, or community-based programs preferred Bilingual skills are a plus

Employment Requirements:

Employment is contingent upon successful completion of: Live Scan fingerprint/background clearance Health screening and TB clearance Verification of eligibility to work in the

United States What We Offer:

Supportive and collaborative work environment Meaningful work serving individuals with developmental disabilities Consistent daytime work schedule Opportunity for professional growth and development Apply Today! If you are organized, compassionate, and ready to support a dynamic community-based day program, we encourage you to apply. Discovery Community Day Program, LLC 690 De Long Ave, Suite 150 Novato, CA 94945