Administrative Assistant

Description We are looking for an Administrative Assistant to provide dependable support across administrative, executive, and development functions in Oakland, California. This Long-term Contract position is suited for someone who stays organized under shifting priorities, communicates professionally, and handles a wide range of office and coordination tasks with care. The role offers an opportunity to contribute to day-to-day operations, volunteer activities, and donor-related administration in a collaborative, mission-focused setting.

Responsibilities:

• Manage weekly volunteer meal-service coordination by arranging schedules, guiding onboarding and training, and serving as a point of contact for volunteer groups.
• Be present during Sunday service activities to help oversee operations, address urgent issues appropriately, and support a safe, organized environment.
• Assist with event logistics by preparing spaces, coordinating materials, and completing post-event breakdown and cleanup tasks.
• Keep volunteer information accurate and current while working with internal teams to identify and support additional community engagement opportunities.
• Provide administrative support for employee materials such as identification badges, business cards, and staff recognition or welcome items.
• Handle incoming mail distribution, record check receipts accurately, and help ensure timely processing of financial correspondence.
• Support executive-level administrative needs by helping with scheduling, correspondence, project follow-up, and preparation of internal documents and materials.
• Enter and maintain donor and administrative records with a high level of accuracy, including acknowledgment letters, document scanning, filing, and database updates. The schedule for this role is Sunday through Thursday from 8:30am-2pm. If you are interested in this role, please apply today and call us at (510) 470-7450 Requirements
• At least 2 years of experience in administrative support, office coordination, reception, or a related function.
• Proficiency with Microsoft Office 365 applications, including Outlook, Word, Excel, OneDrive, Teams, and related productivity tools.
• Strong data entry skills with consistent attention to accuracy, organization, and confidentiality.
• Ability to manage multiple responsibilities independently while adapting to changing daily priorities.
• Clear and effective communication skills, including experience handling inbound calls and general front-office interactions.
• Comfort learning new technology quickly and assisting others with patience and courtesy.
• Valid California driver's license.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .