Administrative Associate

Administrative Associate Quality Management Group Inc - 2.4 Ontario, CA Job Details Full-time $22 - $24 an hour 1 day ago Qualifications Microsoft Excel Microsoft Outlook High school diploma or GED Full Job Description We manage communities and living spaces that residents are proud to call home. We serve and respect all while preserving and enhancing the homes and communities we are entrusted to care for with an eye to the future. Our mission is to empower our employees to serve, to build a place that people love to work, to leverage technology, to grow responsibly, and to maximize owner return and satisfaction. Our values have proven this is only possible through Trust, Respect, Development, Adaptability, and Sustainability.

POSITION SUMMARY

This position provides administrative support to our team. TASKS As an Administrative Associate, you will play a key role in keeping our office running smoothly.

Daily responsibilities include:

Greeting guests, answering phones, and managing incoming mail.

Supporting office operations:

ordering supplies, maintaining inventory, and coordinating vendor services. Assisting with basic accounting tasks, such as processing invoices and scanning documents. Maintaining digital and paper files, updating directories, and ensuring compliance records are organized. Helping coordinate company events, staff meetings, and special projects. Providing general support to leadership and team members.

ESSENTIAL SKILLS

Positive, team-oriented attitude with the ability to multitask. Ability to build external relationships while positively promoting the organization. Strong organizational skills and attention to detail. Comfort using Microsoft Office (Word, Excel, Outlook, PowerPoint). Great communication skills — both written and verbal. Demonstrate initiative, personal awareness, professionalism, integrity and exercise confidentiality in all areas of performance.

EXPERIENCE

High school diploma required; some college coursework or degree preferred. Prior administrative or customer service experience is a plus but not required.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT 5-7

hours of sitting, reading, and typing daily 1-3 hours of walking daily Operates computer requiring the use of hands/fingers Occasional bending, reaching, kneeling and/or crouching Regular lifting of up to 30 pounds Occasional climbing of stairs Specific vision requirements include close vision, distance vision and color vision and peripheral vision, depth perception and ability to adjust focus. Specific audio/verbal abilities include communication with residents, employees, vendors and owners both in person and via telephone.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential function of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing this job, the employee is exposed to weather conditions prevalent at the time. This may include warm, hot, or cold temperatures. The noise level in the work environment is moderate.