Administrative Assistant Robert Half - 3.9 Orange, CA Job Details Temp-to-hire | Contract $22.16 - $25.66 an hour 1 day ago Benefits Disability insurance Dental insurance 401(k) Vision insurance Qualifications Typing Office experience Full Job Description We are looking for an organized Administrative Assistant to support bidding activities and project coordination for a construction-focused team in Orange, California. This contract opportunity is ideal for someone who thrives in a deadline-driven environment, communicates confidently with subcontractors and internal stakeholders, and keeps documentation accurate and well organized. The position plays an important role in preparing proposals, tracking bid activity, and assisting with project paperwork from early pursuit stages through post-award support.

Responsibilities:

Identify relevant construction bid opportunities and track them through the full proposal timeline. Review project documents and submission instructions to ensure bid packages are complete and compliant. Assemble, organize, and deliver proposals and supporting materials by required deadlines. Maintain bid schedules, project files, subcontractor records, and related administrative documentation. Reach out regularly to subcontractors and vendors to gather pricing, quotes, and required qualification documents. Coordinate meetings, pre-bid events, and project-related communications for internal teams and external partners. Prepare and distribute requests for information and monitor follow-up items tied to active opportunities. Support contract documentation and startup paperwork after award while keeping stakeholders informed of status updates. Serve as a central point of coordination among estimators, project managers, subcontractors, and clients. At least 2 years of experience in administrative support, bid coordination, or a related office-based role. Strong organizational skills with the ability to manage multiple deadlines and shifting priorities. Clear written and verbal communication skills, including confidence making frequent phone calls to external partners. Fast and accurate typing, data entry, and document preparation abilities. Experience handling proposals, subcontractor bid information, or construction-related project documentation. Proficiency with standard office tools and general administrative office procedures. Detail-oriented approach with a strong commitment to accuracy, completeness, and timely submission of materials. TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use and Privacy Notice .