We are looking for an organized Administrative Assistant to support daily office operations in Orange, California. This Contract position is ideal for someone who enjoys keeping schedules, documents, and communications on track in a fast-paced environment. The role will involve a mix of administrative coordination, spreadsheet management, reception support, and basic handling of legal-related mail while helping the team stay prepared for meetings and training activities.

Responsibilities:

Coordinate day-to-day office activities to help maintain an efficient and well-organized workplace. Manage spreadsheets, update records, and perform accurate data entry to support reporting and tracking needs. Monitor deadlines and follow up on outstanding administrative tasks to keep priorities moving forward. Answer inbound calls, greet visitors, and provide general front-desk and reception support. Review and route incoming mail, including legal-related correspondence, with careful attention to detail. Prepare meeting materials and agendas to ensure teams are ready for scheduled discussions. Arrange food and room setup for training sessions and internal meetings as needed. Use Microsoft Office applications to create documents, maintain files, and support routine office communication. At least 2 years of experience in an administrative, office support, or related role. Proficiency with Microsoft Office Suite, including strong spreadsheet skills. Ability to manage multiple deadlines and stay organized in a busy office environment. Experience handling inbound calls, receptionist responsibilities, and general administrative support. Strong data entry accuracy and attention to detail when maintaining records and documents. Strong communication skills and the ability to interact effectively with staff and visitors. Comfortable handling sensitive mail or documentation with discretion and care. TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice .