Sr. Administrative Assistant

Description We are looking for a highly organized and detail-oriented Sr. Administrative Assistant to join our team in Orange, California. This contract position with the potential for a long-term opportunity offers the chance to support various administrative and operational functions, ensuring smooth day-to-day activities. The ideal candidate will bring exceptional multitasking abilities, a customer-focused mindset, and a proactive approach to problem-solving.

Responsibilities:

• Provide comprehensive administrative support, including scheduling meetings, managing calendars, and coordinating conference calls.
• Arrange domestic and international travel, including flights, accommodations, and itineraries, while ensuring all travel documents are in order.
• Oversee the preparation and processing of import and export documentation to ensure compliance with regulations.
• Respond to customer inquiries and provide exceptional service, demonstrating professionalism and urgency.
• Assist in maintaining organized records, both physical and electronic, to ensure easy retrieval and compliance with company policies.
• Facilitate the preparation and management of reports, presentations, and other documents as needed.
• Collaborate with team members across departments to ensure alignment on administrative and operational priorities.
• Support trade show planning and other company events by coordinating logistics and materials.
• Identify and escalate any administrative or operational issues, working to implement effective resolutions.
• Perform general office duties such as scanning, filing, and maintaining document control. Requirements
• Minimum of 2 years of experience in administrative support, customer service, or related roles.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint; advanced Excel skills are a plus.
• Strong organizational and time management abilities, with a high level of accuracy and attention to detail.
• Excellent verbal and written communication skills, with a customer-focused approach.
• Ability to manage multiple priorities effectively in a fast-paced environment.
• Familiarity with handling import/export documentation and processes is preferred.
• Demonstrates a proactive attitude, accountability, and a strong sense of urgency.
• Bachelor's or Associate's degree in a related field is preferred, or equivalent work experience.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .