Administrative Assistant

Administrative Assistant Oxnard, CA Job Details Part-time $17 - $23 an hour 1 day ago Qualifications Nutrition Bilingual Accounting systems Record keeping Computer operation Google Workspace Microsoft Excel Maintaining an organized workspace Microsoft Office Specialist Phone communication Workflow management (operations management method) Computer literacy Greeting customers Executive administrative support Improving operational efficiency Client invoicing Medical administrative support Office management experience (Less than 1 year) Task prioritization Financial record maintenance QuickBooks Data entry Organizational skills Multi-line phone systems Patient interaction Typing Clerical experience Productivity software Office management Managing executive calendars Proofreading Document management Personal assistant experience Entry level Nutrition experience (Less than 1 year) File organization Office experience Client interaction via phone calls Medical administrative support experience (Less than 1 year) Full Job Description Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess a passion for maintaining a well-organized work environment. As an Administrative Assistant, you will be the backbone of our office, ensuring smooth communication and seamless administrative processes that keep our organization running at its best. Duties Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth Operate multi-line phone systems to handle incoming calls efficiently, providing excellent phone etiquette and customer support Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools Organize files, documents, and correspondence through effective filing systems and digital document management Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing, billing, and financial record-keeping Assist with calendar management and scheduling appointments for staff or executives, ensuring timely follow-up Provide clerical support including proofreading documents, preparing reports, and managing office supplies to ensure a productive workspace Skills Proven experience in office management or administrative roles with strong organizational skills Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications Strong typing skills combined with meticulous proofreading abilities to produce error-free documents Experience with multi-line phone systems, phone etiquette, and customer service excellence Bilingual abilities are highly desirable to support diverse client or patient interactions Ability to manage time effectively and prioritize tasks efficiently in a fast-paced environment Previous experience as a receptionist—medical or dental—is advantageous for understanding specialized workflows Personal assistant experience or office experience demonstrating reliability and discretion Join us in creating a vibrant work environment where your organizational talents shine! This paid position offers an engaging opportunity to develop your administrative skills while supporting a collaborative team dedicated to excellence.

Pay:

$17.00 - $23.00 per hour

Work Location:

In person