Under the direction of the Director, Child Development Center or designee, perform varied secretarial and clerical duties of above-average difficulty; interpret departmental policies, State and federal regulations related to child development programs and services. Perform a variety of responsible clerical and secretarial duties involving the use of the independent judgment; maintain current knowledge of departmental functions, procedures and applicable federal and State guidelines. Receive and record Child Development Center fee payments; submit collected fee payments to appropriate department for deposit; prepare information and materials necessary for budget development; maintain budget records and files. Update and maintain children's files and records; prepare current child roster and update with information required by State licensing regulations; monitor enrollment figures to assure compliance with licensing requirements and regulations; submit staff employment information to child care licensing department. Record, type and distribute time sheets for classified employees, tutors and student workers; type a variety of correspondence, memoranda, reports and other materials; assist in the preparation and revision of departmental handbooks; prepare and post weekly staff schedule and contact employees by phone to substitute in the center as needed; record minutes of meetings. Arrange meetings for the Coordinator; make inquiries and obtain information and documents for the supervisor which involves contact with other departments; develop, revise and maintain filing systems and other clerical procedures. Perform technical and clerical functions requiring independent judgment and initiative; organize reception office area efficiently to assure parent and child needs are met; coordinate departmental work flow. Compute federal and State Child Care Food Program base, reduced and free categories of enrolled children and submit monthly claims; compute racial and ethnic ratios according to State reporting requirements. Monitor and verify lab students, visitors and students from other classes on campus; train and assign duties of clerical workers as assigned. Conduct tours of centers; operate a variety of office equipment; operate a computer and related software. Perform related duties as assigned.

KNOWLEDGE AND ABILITIES

Knowledge of:

Modern office practices, procedures and equipment; financial record-keeping methods, practices and techniques; principles of business forms and report writing; oral and written communication skills; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills using tact, patience and courtesy; receptionist and telephone techniques; Child Care Food Program regulations and procedures; computer and software applications, including word processing, spreadsheets and email.

Ability to:

Interpret, apply and explain applicable federal, State and District laws, rules and regulations related to Child Development programs and services; understand and follow oral and written instructions; plan and organize work; meet schedules and time lines; post and make arithmetic computations; compose and write letters and reports; maintain complex records; work independently with little direction; input and receive data and information using a word processor or computer; analyze situations accurately and adopt an effective course of action without immediate supervision; may be required to take dictation and transcribe it accurately; operate a variety of office machines including a computer and applicable software, i.e. word processing, spreadsheets and email.

EDUCATION AND EXPERIENCE

Any combination equivalent to: graduation from high school and three (3) years of varied and increasingly responsible secretarial experience including experience in office clerical work involving financial and statistical records maintenance.

WORKING CONDITIONS

Environment:

Office environment. Classified Bargaining Unit Position Classified Staff Salary Range 9

Retirement System:

CalPERS (upon meeting eligibility criteria) Salary placement is contingent on education, experience, and department budget.

POSITION IS GRANT FUNDED

Continued employment is contingent upon the availability of Grant /Self-Generated Revenue funds. This posting is for 1 current vacancy and to establish a 6-month eligibility list for current and future full-time Child Development Center Assistant openings.

SCHEDULE & LOCATION

This position is scheduled 40 hours per week, 12 months per year. The schedule is Monday - Friday from 7:30 a.m. - 4:30 p.m. The primary location is Palm Desert Campus. The schedule and location are subject to change based on District need.

REQUIRED APPLICATION AND REQUIRED UPLOADED DOCUMENTS

To be considered a candidate for this position, the following materials must be electronically uploaded:

Online Application:

All sections of the College of the Desert District online application must be completed including education and experience.

Resume:

Must include length of employment (month/year start and end dates) for each employer.

Cover Letter:

Please address how you meet the minimum requirements for this position and any special qualifications you possess.

OPTIONAL

College Transcripts:

For consideration of any college level course work, academic transcripts of all college level coursework showing date degree awarded from an accredited institution. For consideration, degree(s) must be awarded at the time of application. Unofficial transcripts are acceptable at time of application. Successful candidate must provide official transcripts upon hire. Non-U.S. transcripts must include a certified U.S. evaluation (i.e., NACES agency: www.naces.org) at the time of application. Diplomas will not be accepted in lieu of the required transcripts.

REQUIRED IN YOUR APPLICATION

List of References :

References should include at least two supervisors and one colleague. Please include name, title, email and current phone numbers. Letters of reference will not be accepted in lieu of the required List of References.

IMPORTANT INFORMATION FOR APPLICANTS

Applicants must be authorized to work for any employer in the U.S. College of the Desert does not offer sponsorship nor take over sponsorship for an employment VISA. Employment is contingent on residence in California. Incomplete application packages will not be considered. All submitted materials become the property of College of the Desert Community College District and will not be returned or copied and will be considered for this position only. Salary placement will be contingent on all materials submitted for this position. Applicant bears the sole responsibility for ensuring that the application package is complete when submitted. All travel arrangements will be at applicant's expense. Application materials must be received by the deadline. Application materials received after the closing deadline will not be accepted. For online application, information, and instructions, visit the College of the Desert job opportunities website at https:// www.collegeofthedesert.edu/faculty-staff/human-resources/career-opportunities.php or call (760) 773-2529.

FAQs:

For additional information, click here: Recruitment - Frequently Asked Questions .

TIMELINES

For consideration, please apply by October 22, 2026. Late submissions will not be accepted. Interviews are tentatively scheduled in-person on December 8, 2026. Tentative schedule is subject to change based on District need. Applicants may monitor their application status in NeoEd/Government Jobs.