Administrative Assistant Teamsters Local Union 896 Pasadena, CA Job Details Full-time $22.50 - $25.50 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Union benefits Professional development assistance Life insurance Retirement plan Qualifications Customer records maintenance Record keeping Customer communication Microsoft Outlook Spreadsheets Microsoft Office Accurate transaction records management Data summary reports Analysis skills Attention to detail Meeting facilitation Analytical thinking Quality data entry Customer data entry Full Job Description Teamsters Local Union 896 Administrative Assistant Based in Pasadena, CA On Site - 40 hours per week Teamsters Local 896, based in Pasadena, CA., has a rich history of representing and advocating for workers' rights across various industries in the Brewery and Soft Drink Industry. Teamsters Local 896 remains a vital force in the labor community in the state of California supporting over 3 thousand members and their families.

Job Summary:

Reporting directly to the Office Manager, the Administrative Assistant serves as a key member of a team of administrative professionals supporting approximately 6 Business Agents and a Union Dues Coordinator. This position requires exceptional organizational skills, attention to detail, strong customer service, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be responsible for maintaining accurate membership records, processing dues, generating reports, and ensuring compliance with union policies and regulations. This position requires exceptional accurate data entry skills, knowledge of union operations, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:

Front Counter and Walk-ins as they come daily. Answering phones/voicemails/Office E-mail and Member questions. Processing New Members into our TITAN (Teamsters Information Terminal Accounting Network) system for membership and dues processing. Enter and update member records, dues payments, grievances, contracts, and benefit eligibility accurately and in a timely manner. Processing Delinquent Union Dues members, this will consist of invoicing and contacting members in addition to research that needs to be billed accordingly. Maintaining Lobby (updated brochures/business cards, cleanliness and member correspondence on display). Membership Meetings, this includes from start to finish. Sending out Membership meeting notices via USPS, managing the attendance cards, minutes and copies of any correspondence for meeting. Updating the Union Website to include new members monthly. All notices and bulletins required by Secretary-Treasurer, Office Manager, Meetings, Boards, Trustees and Business Agents. Assist in processing all Business Agent letters and notices. Communicate with the executive board, members, employees, and union representatives regarding membership status, dues payments, and related inquiries. Credit Card transactions using Stripe and Unionly. Maintaining Office Supplies and orders food for meetings as needed.

Qualifications & Requirements :

Strong knowledge of union membership structures, dues processing, and reporting requirements. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). High level of accuracy and attention to detail in data entry and record-keeping. Ability to meet all related deadlines Excellent problem-solving and analytical skills. Strong written and verbal communication skills. Ability to work independently and collaboratively in a union environment and the executive board. Familiarity with collective bargaining agreements and grievance procedures is a plus.

Preferred Qualifications:

Experience in a Teamsters Local or Joint Council office. Background in accounting, finance, or union administration. Previous training or certification in TITAN system operations.

Compensation & Benefits:

$46,800 - $53,040 a year based on experience. Comprehensive benefits package including health, dental, and retirement plans. Paid time off, 15 holidays, and other union-related benefits. Opportunities for professional development and training. How to

Apply:

Interested candidates submit résumé and cover letter detailing experience with the TITAN system and union operations to: . Please add Administrative Assistant in the subject line.

Pay:

$22.50 - $25.50 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Life insurance Professional development assistance Retirement plan Vision insurance

Work Location:

In person