Job Title:

Administrative Assistant to the

CFO Reports To:

Chief Financial Officer (CFO)

Location:

Phelan, CA Job Type:

Full-Time Position Overview:

We are seeking a highly organized and proactive Administrative Assistant to support the CFO of our growing construction company. The ideal candidate will play a key role in maintaining financial operations and office efficiency, ensuring smooth communication, and handling sensitive information with discretion. This role requires a detail-oriented professional with strong organizational skills and a solid understanding of business and financial procedures.

Key Responsibilities:

Administrative Support:

Manage and maintain the CFO's calendar, appointments, and travel arrangements Prepare and edit correspondence, communications, presentations, and other documents Organize meetings, including preparing agendas, taking minutes, and following up on action items File and retrieve corporate documents, records, and reports

Financial & Project Support:

Assist with preparing financial reports, spreadsheets, and basic analysis as needed Help process invoices, purchase orders, expense reports, and credit card reconciliations Support coordination of budget planning and financial tracking Liaise with accounting/bookkeeping, vendors, banks, and other external contacts

Office & Documentation:

Maintain document management systems for financial and administrative records Support compliance and audit documentation as needed Help manage vendor contracts and insurance certificates Order office supplies and assist with general office administration tasks

Qualifications:

Associate's or Bachelor's degree preferred but not required, especially in Business Administration, Finance, or related field 2+ years of administrative experience; prior experience supporting executives or working in the construction industry is a plus Proficient with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and cloud-based systems (e.g., Google Drive, QuickBooks, or other accounting software) Strong organizational, communication, and interpersonal skills Ability to handle confidential information with integrity Attention to detail and ability to work independently in a fast-paced environment

Work Environment & Culture:

This position is in a small but fast-paced construction office. We value teamwork, accountability, and a can-do attitude. Our team works closely together to support ongoing projects, financial integrity, and business growth.

Job Type:

Full-time Pay:

From $22.85 per hour

Benefits:

401(k) Health insurance Retirement plan

Work Location:

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