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Administrative Assistant
Job
Robert Half
Pleasant Hill, CA (In Person)
Full-Time
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Job Description
Description Robert Half client is looking for an organized Administrative Assistant to support daily operations for a laboratory team in Pleasant Hill, CA. This contract opportunity with permanent potential is ideal for someone who enjoys balancing administrative coordination, client communication, and report distribution in a fast-paced healthcare setting. The person in this role will help maintain smooth workflow by partnering with laboratory staff, couriers, and external medical offices while ensuring documentation and support tasks are handled accurately and efficiently.
Administrative Assistant Responsibilities:
- Coordinate administrative support for the Administration Manager and laboratory personnel to help keep daily workflow running smoothly.
- Review documents for completeness and accuracy before distribution, filing, or follow-up action.
- Manage communication between the laboratory, physician offices, surgery centers, couriers, and sales representatives to support timely service and client satisfaction.
- Prepare, print, and distribute daily reports, including sending materials to couriers and delivering reports to clients by fax or mail when needed.
- Arrange specimen-related logistics such as slide and block send-outs for testing or external departmental review.
- Track requisition inventory and general office supplies, and replenish materials before stock levels become too low.
- Produce client-specific requisition forms and coordinate delivery through courier routes or the Territory Sales Manager.
- Use office systems and equipment, including the pathology platform and standard administrative tools, to complete support tasks efficiently.
- Follow organizational procedures and complete additional administrative duties assigned by the Administration Manager. If you are interested in this Administrative Assistant position, please submit your resume today! Requirements
- At least 1 year of experience in an administrative support, office coordination, or similar role.
- Demonstrated ability to handle scheduling, customer service, and general administrative assistance responsibilities.
- Strong verbal and written communication skills with the ability to interact professionally with internal teams and external clients.
- High attention to detail and accuracy when managing reports, records, and other documentation.
- Comfortable working with office technology, data systems, and standard administrative equipment.
- Ability to organize multiple priorities, meet deadlines, and adapt in a busy work environment.
- Experience supporting healthcare, laboratory, or medical office operations is preferred TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.