Spanish Administrative Assistant

Spanish Administrative Assistant Language World Services Inc Job Category Administrative/Clerical Overview Description Description:

Seeking an Administrative Assistant that is bilingual in Spanish to provide general office support.

Responsibilities:

Provides administrative support by receiving and screening telephone inquiries and visitors, responding to routine questions and providing information, typing, sorting, filing documents, copying, scanning and/or faxing documents, assisting with completion of routine forms. Prepares monthly reports by entering, tracking, recording, and reporting data into database system and gathering and summarizing information. Provides excellent customer service to their clients. Process accounting and payroll Assists with other related clerical duties such as photocopying, faxing, filing and data entry. Post job openings on various internet sites and prepare hiring flyers as needed and distribute accordingly Send approved applicants to clinic for drug screen and physicals Prepare orientation packets and PPE for new hires Complete orientation, request employee ID/barcode, send completed orientation packet to Corporate Send On-Site Health and Safety information to corporate after minor accidents Send authorization to clinic for major incidents Assist field staff in time off requests, check stub re-prints, Federal and State Tax updates, changes of address and answer any questions or concerns they may have When there are new hires, voluntary quits, and terminations and distribute forms from HR/Corporate/Payroll to field staff

Requirements:

Bi-lingual (English/Spanish) read and write Proficient in MS Word, Excel, Outlook, and QuickBooks helpful Possession of strong organizational skills and attention to detail. Excellent verbal and written communication skills. Possess exceptional interpersonal communication skills. At least 6 months of relevant job experience #INDSTW