Office Assistant

We are looking for an organized Office Assistant to support daily administrative operations in San Clemente, California. This is a Long-term Contract position for someone who can handle routine office work with accuracy, stay productive in a deadline-driven setting, and adapt as priorities shift. The ideal candidate is dependable, detail-focused, and comfortable working with confidential election-related materials while following established instructions.

Responsibilities:

• Carry out assigned office tasks by following detailed directions from supervisors and completing work with consistency.
• Prepare election-related materials by organizing, assembling, and reviewing ballots, envelopes, and packets for distribution.
• Handle incoming and outgoing mail by sorting deliveries, preparing shipments, and arranging items for pickup.
• Perform document support activities such as scanning, copying, printing, and maintaining organized filing systems.
• Enter and update basic information in spreadsheets or internal tracking tools with a high level of accuracy.
• Inspect completed materials to confirm they meet instructions, quality standards, and required timelines.
• Organize office supplies, files, and boxed materials to keep work areas orderly and accessible.
• Protect sensitive organizational and election information by maintaining strict confidentiality at all times.
• Shift between priorities as needed and seek clarification promptly when directions or expectations are unclear.