Administrative Assistant, Staff

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ID 3089770

Company:

Qualcomm Technologies, Inc.

Job Area:

Administration Group, Administration Group >

Administrative Support General Summary:

Provides complex and advanced administrative assistance to a Director, Sr. Director, or above. Applies advanced knowledge of industry standards in various administrative areas, including policies, guidelines, and procedures. Leverages advanced proficiency in various types of software including Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.) to provide effective and efficient support. Exercises professional and ethical judgement as work is generally of a critical or confidential nature. Assignments may be of a diverse scope and related to various functional areas. Minimum Qualifications

• Bachelor's degree and 2+ years of Administrative Assistant or related work experience. OR Associate's degree and 4+ years of Administrative Assistant or related work experience. OR High School Diploma or equivalent and 6+ years of Administrative Assistant or related work experience.
• Completed advanced degrees in a relevant field may be substituted for up to two years (Master's = one year, Doctorate = two years) of work experience.

Preferred Qualifications:

• 3+ years of work experience in a role requiring interaction with senior leadership (e.g., Director level and above).
• 3+ years of experience working in a global, matrixed organization.

Principal Duties and Responsibilities:

• Provides complex assistance and support to a Director, Sr. Director, or above.
• Acts as an information source for departmental/company policies and procedures.
• Compiles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations with the appropriate syntax and grammar.
• Manages advanced calendar needs for multiple directors and above, including making calendar decisions on their behalf to effectively prioritize their time and resources.
• Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, etc.).
• Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries. This includes advanced understanding travel visas and documentation as well as expense reconciliation.
• Answers, screens, routes and/or responds to internal (with exposure/requests from multiple directors and above) and external emails.
• Arranges and coordinates various complex types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.
• Provides support and collaboration with other administrative employees.
• Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate others' ideas into solutions and procedures.

Level of Responsibility:

• Works independently with minimal supervision.
• Provides supervision/guidance to other team members.
• Decision-making is significant in nature and affects work beyond immediate work group.
• Requires verbal and written communication skills to convey complex information. May require negotiation, influence, tact, etc.
• Works within the prescribed budgetary objectives of the department.
• Has a moderate amount of influence over key organizational decisions (e.g., is consulted by senior leadership to make key decisions).
• Tasks do not have defined steps; planning, problem-solving, and prioritization must occur to complete the tasks effectively.

Qualcomm is an equal opportunity employer. If you are an individual with a disability and need an accommodation during the application/hiring process, rest assured that Qualcomm is committed to providing an accessible process. You may e-mail disability-accomodations@qualcomm.com or call Qualcomm's toll-free number found here . Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process. Qualcomm is also committed to making our workplace accessible for individuals with disabilities. (Keep in mind that this email address is used to provide reasonable accommodations for individuals with disabilities. We will not respond here to requests for updates on applications or resume inquiries). To all

Staffing and Recruiting Agencies :

Our Careers Site is only for individuals seeking a job at Qualcomm. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. Qualcomm does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, Qualcomm employees or any other company location. Qualcomm is not responsible for any fees related to unsolicited resumes/applications.

EEO Employer:

Qualcomm is an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or any other protected classification. Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law. Pay range and

Other Compensation & Benefits :

$32.00 - $48.00 The above pay scale reflects the broad, minimum to maximum, pay scale for this job code for the location for which it has been posted. Even more importantly, please note that salary is only one component of total compensation at Qualcomm. We also offer a competitive annual discretionary bonus program and opportunity for annual RSU grants (employees on sales-incentive plans are not eligible for our annual bonus). In addition, our highly competitive benefits package is designed to support your success at work, at home, and at play. Your recruiter will be happy to discuss all that Qualcomm has to offer - and you can review more details about our US benefits at this link . If you would like more information about this role, please contact Qualcomm Careers . Insights from previous hires Top skills Expense Reports Travel Arrangements Travel Planning Previously worked at Previously worked as 1. Senior Administrator 2. Office Administrator 3. Senior Administrative Assistant 4. Administrative Assistant 5. Executive Administrative Assistant Similar jobs Executive Assistant to VP/SVP San Diego, California, United States of America Administrative Support Posted a month ago Administrative Assistant, Senior (m/f/d) - Aachen Aachen, Germany Administrative Support Posted 22 days ago Department Support Assistant, Senior Suwon, Gyeonggi-do, Korea, Republic of Department Support Administration Posted 8 days ago Compensation Analyst, Senior San Diego, California, United States of America Compensation Posted 2 days ago Government Affairs Assistant Washington DC, District of Columbia, United States of America Administrative Support Posted 2 days ago Employee Engagement Specialist, Senior San Diego, California, United States of America + 2 more Employee Engagement Posted 2 days ago M&A Integration (IMO) - Sr. Project Manager San Diego, California, United States of America Project Manager Posted 21 days ago Engineering Operations Manager San Diego, California, United States of America Engineering Operations Posted 13 days ago Senior Financial Analyst San Diego, California, United States of America Finance Posted 14 days ago Senior Financial Analyst San Diego, California, United States of America Finance Posted 14 days ago