Administrative Assistant at Beacon Hill Staffing Group, LLC Administrative Assistant at Beacon Hill Staffing Group, LLC in San Francisco, California Posted in about 11 hours ago. $28.00
00 per hour
Job Description:
Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Administrative Assistant San Francisco, California Company Overview This organization is a global professional services firm with offices across the United States, Europe, and Asia. The team supports clients in highly regulated, innovation
- driven industries and provides strategic decision
- making support across a wide range of business challenges. The firm values collaboration, professionalism, and a commitment to delivering high
- quality work that enables clients to achieve their goals. Role Overview The Administrative Assistant (AA) will support the San Francisco office by delivering high
- quality administrative assistance, maintaining a well
- run and welcoming workplace, and contributing to team culture.
This role includes dedicated support for aligned team members, office operations responsibilities, and participation in internal initiatives. The AA will work closely with the Office Manager and the broader administrative team to ensure a consistent and effective office experience. Key Responsibilities Administrative Support Provide dedicated administrative support to aligned leadership and extended team members. Manage travel arrangements, including support for project team travel when needed. Prepare and submit expense reports accurately and promptly. Support tracking and administrative follow
- up related to statements of work (SOWs). Provide calendar and scheduling support for internal and external meetings. Deliver printing, binding, and general administrative support as required. Office Operations Help maintain a well
- run, welcoming, and operationally ready office environment.
Assist with internal and client meeting coordination, including lunch orders, conference room setup, and virtual meeting support. Support office and desk setup for new hires. Maintain shared spaces and supplies with daily attention to organization and readiness. Stock pantry and office supply areas; coordinate replenishment needs with the Office Manager. Receive, unpack, and store supplies in an orderly manner. Conduct inventory of office and pantry items in coordination with the Office Manager. Complete document management and data entry accurately and on time. Receive mail and packages and distribute them appropriately. Provide front
- of•office support, including greeting guests, logging visitors with building security, assisting with parking validation, and managing loaner access cards for visiting employees.
Ensure kitchen and reception areas remain clean, tidy, and ready for daily use. Assist with setup and breakdown for office events. Manage the general office email inbox and direct inquiries appropriately. Team Building & Culture Help foster a positive, inclusive, and connected office environment. Contribute to a welcoming employee and visitor experience through responsive, service
- oriented support. Participate in office events and internal initiatives that strengthen culture, collaboration, and cross
- team relationships.
Build effective working relationships across the office and contribute to a supportive team environment. Qualifications Required 2+ years of experience in an office environment. Professional written and verbal communication skills. Proficiency with Microsoft Office Suite. Strong attention to detail. Ability to multitask and prioritize effectively. Ability to lift up to 50 pounds. Ability to be in the office 4-5 days per week. Preferred Previous experience in an administrative assistant or office support role. Familiarity with Point or Salesforce. Bachelor's degree. Willingness to take on a wide range of tasks and work flexibly based on business needs. Strong interpersonal skills and interest in building relationships. Alignment with the organization's values and commitment to collaboration.
Compensation & Benefits Salary:
$65,000 Eligibility for an annual discretionary performan Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
