EXAMPLE OF DUTIES

The filing period for this recruitment is limited to Monday July 27th to Friday, July 31st. Applicants will only be able to submit an application during this time. The Administrative Assistant I (AAI) works in partnership with the Administrative Assistant II (AAII) to staff the front office of the Library Administration offices, Suite 414 in the Civic Center building. The schedule is Monday-Friday, 9am-5pm and is required to be onsite every day. A bilingual candidate (Spanish/English) is preferred. The AAI assists with supporting a wide variety of administrative tasks and their primary roles are acting as lead for the department in preparing materials for Board of Supervisors' meetings and as executive assistant for the Library's two Assistant Directors over Support and Public Services. The AAI also interacts with library patrons visiting Suite 414 and answers the phone. Special projects are assigned and vary in complexity, most projects will support the library's administrative team including event planning and event set up and visiting off site offices and libraries, with minimal schedule adjustments occasionally requested. Training and professional development opportunities are supported by the department, which has a deep commitment to racial equity and an internal staff working group in support. Examples of duties and competencies include: Managing calendars for senior leadership. Preparing documents and reports, and compiling meeting summaries and minutes. Greeting visitors, answering phones, and providing responsive, courteous support to library patrons and community members of all ages and abilities. Ability to juggle multiple responsibilities, from preparing Board of Supervisors materials to supporting special projects. Creativity and project management skills are desired. Expertise using a variety of office technology tools such as digital filing, shared drives, Microsoft 365 and communication tools. Candidate should welcome learning about new digital tools, including AI and project management software. Ability to learn interdepartmental tools and processes in collaboration with other County departments.

SUPPLEMENTAL INFORMATION

The filing period for this recruitment is limited to Monday July 27th to Friday, July 31st. Applicants will only be able to submit an application during this time. This position works full-time on-site. For any questions concerning this position announcement, please contact Alisa Samuel at alisa.samuel@marincounty.gov All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails.

Testing and Eligible List:

Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.

SPECIAL REQUIREMENT

LiveScan:

Candidates selected are subject to fingerprinting by the Sheriff's Department and must pass a Department of Justice LiveScan background check prior to appointment.

Disaster Service Workers:

All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer:

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