We are looking for an Administrative Assistant to support daily office operations for a CPA firm in San Ramon, California. This is a Contract position suited for someone who can quickly step into a fast-moving environment and provide dependable on-site support. The ideal candidate brings strong technical confidence, excellent organizational ability, and a hands-on approach to coordinating administrative tasks with accuracy and consistency.

Administrative Assistant Responsibilities:

Support day-to-day office activities by handling administrative tasks that keep operations running smoothly in a business services setting. Maintain calendars, correspondence, files, and business documents using Outlook, Excel, Teams, and document management platforms. Process incoming and outgoing mail, including regular retrieval of physical mail from an off-site PO Box in the San Ramon area. Enter, update, and verify information in internal records and spreadsheets with a strong focus on accuracy and completeness. Coordinate multiple assignments at once, adjusting priorities as business needs change while meeting deadlines. Provide general office support, including document handling, routing communications, and assisting staff with administrative requests. Support execution of marketing events and conferences. Assistant with ad hoc projects and operational initiatives as assigned. Handle sensitive and confidential information with discretion. Demonstrate proficiency in basic accounting functions, including account reconciliation, processing vendor invoices, and maintaining accurate financial records. If you are interested in this administrative role, please apply today! Demonstrated experience in administrative support, front desk coordination, or office operations. Strong working knowledge of Microsoft Outlook, Excel, Teams, and digital document management tools. Ability to work on-site in San Ramon, California Monday through Friday on a consistent basis. Comfortable managing physical mail distribution and regularly picking up mail from an off-site PO Box. Excellent organizational skills with the ability to handle competing priorities in a fast-paced environment. High level of attention to detail and accuracy in data entry, document handling, and routine administrative work. Strong communication skills and the ability to work independently with minimal supervision. TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice .