Office Assistant CalRATERS Energy Solutions San Ramon, CA Job Details Full-time $18 - $22 an hour 7 hours ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Parental leave Vision insurance 401(k) matching Employee discount Flexible schedule Retirement plan Qualifications Office activity coordination Maintaining an organized workspace Microsoft Office Dispatching Attention to detail HVAC Organizational skills Productivity software Office phone management Full Job Description Office Admin Wanted — Bring the Sunshine! We're a family-owned energy compliance company looking for an upbeat, friendly, highly organized Office Admin to join our team. For this position, three things matter most: ✨ A warm, happy, bubbly personality ✨ Exceptional organization and attention to detail ✨ A great memory and strong follow-through You'll often be the first voice our customers hear, so we want someone who genuinely enjoys talking to people. Someone who answers the phone with warmth and energy, makes customers feel welcome, and brings a positive presence into the office. But being friendly is only half of it. Our office moves quickly, with lots of customers, appointments, conversations, project details, and little things happening throughout the day. We need someone who remembers the details, stays organized, catches the little things, and follows through without needing constant reminders. What You'll Do Answer phones with a warm, upbeat, genuinely friendly attitude Provide excellent customer service and make customers feel taken care of Assist with scheduling and dispatching our field testers Communicate with customers about appointments and project details Keep customer information, documents, and project details organized and accurate Remember conversations, requests, follow-ups, and important details Keep track of multiple moving pieces throughout the day Help projects move smoothly from start to finish Support the team with everyday administrative tasks Help keep the office organized, efficient, positive, and fun You Might Be Our Person If You… Are naturally friendly, bubbly, upbeat, and welcoming Have an amazing phone presence Genuinely enjoy talking to and helping people Are extremely organized and detail-oriented Have a great memory and don't let things fall through the cracks Notice little details that other people might miss Follow through without needing to be reminded Can keep track of multiple customers, appointments, and tasks at once Take pride in accuracy Are dependable and consistent Can stay organized even when the office gets busy Communicate confidently and professionally Bring positive energy to the people around you Experience Is a Plus — The Right Person Matters More Experience with Title 24, HERS/ECC, HVAC, scheduling, dispatching, customer service, or energy compliance is a plus, but it isn't required. We can teach our industry and our systems. What we're really looking for is that special combination of someone who is great with people AND great with details — cheerful on the phone, sharp behind the scenes, organized, dependable, and always thinking a step ahead. Why You'll Love Working With Us We're family-owned and care about creating a workplace that's supportive, stable, positive, and enjoyable. You'll enjoy: Consistent Monday-Friday schedule Paid holidays Medical, dental, and vision benefits 401(k) Supportive, family-owned environment A close-knit team A company that notices and appreciates hard work We're looking for the happy voice on the phone, the organized person who remembers the details, and the dependable teammate who keeps things moving. If you're a people person who loves organization, remembers everything, and gets genuine satisfaction from keeping things running smoothly, we'd love to meet you!

Job Type:

Full-time Pay:

$18.00 - $22.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Flexible schedule Health insurance Paid time off Parental leave Retirement plan Vision insurance

Experience:

Microsoft Office:

1 year (Required) Organizational skills: 1 year (Required)

Work Location:

In person