Office Assistant

Robert Half client is looking for a proactive and detail-oriented Office Assistant to join our team in San Ramon, California. This contract to permanent position requires a candidate who can efficiently manage administrative duties, support accounting tasks, and ensure smooth daily operations. The ideal candidate will demonstrate strong organizational skills and a commitment to maintaining professionalism in a fast-paced environment.

Office Assistant Responsibilities:

• Greet and assist visitors with professionalism and courtesy at the front desk.
• Manage incoming and outgoing mail and coordinate package handling.
• Respond promptly to vendor, Portfolio Manager, and Resident Manager inquiries.
• Process deposit accounting in compliance with legal timelines.
• Assist in preparing 1099 Miscellaneous tax forms for vendors.
• Track and maintain certificates of insurance for tenants, owners, and vendors.
• Support accounts payable tasks, ensuring documents are filed neatly and accurately.
• Monitor and replenish office supplies as necessary to maintain inventory.
• Perform clerical tasks such as filing, scanning, photocopying, faxing, and mailing documents.
• Handle sensitive and confidential information with discretion and integrity.

If you are interested in this Office Assistant position, please apply today!