Office Assistant

We are looking for a dependable Office Assistant to join a busy team in California in a contract role with the potential for a permanent position. This position supports day-to-day office operations and works closely with leadership and staff to keep administrative activities organized, accurate, and on schedule. The ideal candidate is comfortable managing multiple priorities, adjusting to shifting needs, and contributing in a fast-paced, team-oriented environment.

Responsibilities:

• Coordinate onboarding tasks for incoming employees and process separation paperwork when staff leave the organization.
• Maintain organized records for personnel, drivers, and office documentation, ensuring files are current and complete.
• Provide broad administrative assistance such as handling incoming calls, managing clerical work, and supporting daily office needs.
• Review dispatch-related information, identify discrepancies, and help resolve issues to improve operational accuracy.
• Assist with administrative work tied to bids, documentation requests, and internal follow-up activities.
• Support driver-related compliance and documentation processes while partnering with office staff across multiple functions.
• Help manage vehicle insurance renewal activities by preparing materials, tracking due dates, and following up to ensure timely completion.
• Scan, organize, and file business documents to maintain accessible and accurate office records.
• Adapt to changing priorities and provide hands-on support wherever needed to keep office operations running smoothly.