Administrative Assistant - Property Management

Job Title:

Administrative Assistant - Property Management Position Summary We are seeking a positive, organized, and proactive Administrative Assistant to support daily operations across our property management company. This role is ideal for someone who is outgoing, organized, and confident interacting with residents, vendors, and team members in a fast-paced environment. The ideal candidate is resourceful, detail-oriented, and comfortable communicating both in person and over the phone. This position requires someone who can take initiative, adapt to changing priorities, and help keep operations running smoothly across multiple properties. Essential Duties and Responsibilities Provide administrative support to office staff and property management teams. Answer and manage incoming phone calls, including resident concerns and service-related issues, in a professional and solution-oriented manner. Communicate with residents, vendors, and team members in person, by phone, and via email. Assist with scheduling appointments, coordinating vendors, and organizing property-related services. Support property marketing efforts and vendor coordination as needed. Assist with pulling lease records, incident reports, and gathering email communications as needed. Help organize and maintain digital files, records, and office documentation. Support leasing and operations teams with general administrative tasks as needed. Assist with preparing reports, updating spreadsheets, and tracking operational tasks. Monitor and follow up on outstanding items to ensure timely completion. Support office organization, workflow coordination, and special projects. Maintain a professional and positive office environment while working collaboratively with team members. Qualifications 1-2 years of administrative experience required. Associate's or Bachelor's degree preferred. Strong communication and interpersonal skills. Comfortable handling challenging conversations and problem-solving professionally. Friendly, outgoing, and customer service-oriented personality. Highly organized with strong attention to detail. Ability to multitask and manage shifting priorities. Self-motivated with the ability to take initiative and work independently. Proficient in Microsoft Office, including Excel, Word, and Outlook. Property management experience is a plus but not required. Experience with Yardi, RentCafe, or similar property management software is preferred but not required. Ideal Candidate Profile Positive attitude and strong work ethic. Team player who is willing to jump in where needed. Comfortable in a fast-paced and changing environment. Professional and dependable under pressure. Strong follow-through and accountability. Quick learner with a proactive mindset. Enjoys working with people and providing support across multiple areas of the business.

Pay:

$24.00 - $28.00 per hour

Benefits:

401(k) Health insurance Paid time off Application Question(s): Describe your experience working in a fast-paced office environment. Describe your approach to staying organized while managing multiple tasks and deadlines. Are you comfortable communicating with residents, vendors, and team members both in person or over the phone?

Education:

Associate (Preferred)

Experience:

Administrative Assistant:

2 years (Required) Ability to

Commute:

Santa Monica, CA 90404 (Required)

Work Location:

In person