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Jr. Administrative Assistant
Job
Robert Half
Santa Monica, CA (In Person)
Full-Time
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Job Description
We are looking for a detail-oriented Jr. Administrative Assistant to support daily office operations in Santa Monica, California. This is a Contract position suited for someone who can keep schedules organized, coordinate travel, and provide dependable administrative support across a busy team. The ideal candidate is comfortable handling meeting logistics, maintaining documentation, and helping communication flow smoothly throughout the workday.
Responsibilities:
- Manage calendars for team members by arranging meetings, updating schedules, and resolving timing conflicts
- Provide day-to-day administrative support, including preparing materials, organizing information, and assisting with routine office tasks
- Coordinate travel plans such as transportation, lodging, and itinerary details to support business needs
- Prepare, organize, and maintain export and import documentation with accuracy and attention to deadlines
- Schedule and support conference calls by confirming participants, distributing details, and helping meetings run efficiently
- Track appointments, follow-ups, and key deadlines to help the team stay organized and on schedule