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RH
Robert Half
Office Services Associate
Career Insights for Administrative Clerk / Coordinator
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Based on California data
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What they do
An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
$50,456 / year median in California
-3% projected decline
Job Description
Description We are looking for an Office Services Associate to support daily administrative and print operations at a client site in Santa Monica, California. This Long-term Contract position is ideal for someone who is comfortable in a small office setting and can manage document handling, mail support, and basic reprographics tasks with accuracy and care. The role requires strong customer service, sound judgment, and the ability to keep work moving efficiently while maintaining quality and confidentiality.
Responsibilities:
- Operate office printing and copying equipment to complete routine print requests, including submitting jobs, monitoring output, and handling standard machine functions.
- Process incoming office services requests by reviewing job instructions, confirming details are complete, and ensuring work is started accurately.
- Support day-to-day back-office operations such as copying, scanning, mail handling, and document intake in both physical and digital formats.
- Track assignments through appropriate logs and maintain organized records for completed and active requests.
- Manage workload priorities to meet service deadlines and coordinate with supervisors or clients when timing or job specifications require clarification.
- Perform basic troubleshooting on office equipment, replenish paper and toner, and help keep machines ready for daily use.
- Check completed work for accuracy and presentation quality before distribution or delivery.
- Handle confidential materials with discretion and follow site policies, safety standards, and workplace expectations. Requirements
- High school diploma or equivalent.
- At least 1 year of office services or administrative support experience, ideally within a corporate, legal, or financial services environment.
- Working knowledge of print, copy, scanning, and mailroom procedures, including document scanning and related equipment use.
- Ability to provide attentive customer service and communicate effectively with clients and internal teams.
- Strong organizational skills with close attention to detail and the ability to complete tasks within established deadlines.
- Comfortable making routine decisions independently and escalating issues appropriately when needed.
- Ability to work on your feet for much of the day and lift materials weighing up to 50 pounds regularly.
- Experience with multi-line phone systems is helpful, along with a dependable, team-oriented, and proactive approach to work.