Administrative Operations Assistant Location:

Downtown Santa Rosa, CA Schedule:

Monday-Friday | 8:30 AM-5:00 PM | Full-Time, 40 hours/week

Pay:

$24.00-$28.00 per hour, depending on experience About the Position We are looking for a reliable, organized, and detail-focused Administrative Operations Assistant to join an established professional office in downtown Santa Rosa. This position provides hands-on administrative and operational support to ownership and the business, including coordination related to affiliated property management activities and tenant needs. The role is varied and requires someone who can stay organized, communicate professionally, manage details accurately, and follow assignments through to completion. In addition to administrative responsibilities, this position serves as a key point of contact for clients, tenants, vendors, and visitors and provides both front-desk and telephone coverage. The successful candidate will be comfortable in a structured professional environment, able to work independently, and capable of managing multiple responsibilities while maintaining a high level of accuracy and professionalism. What You'll Do Office Administration & Daily Operations Provide ongoing administrative support to ownership and business operations. Prepare, organize, review, and maintain documents, records, spreadsheets, and other business materials. Perform data entry, file maintenance, reporting, and general administrative tasks. Assist with accounts receivable follow-up and billing-related administrative duties. Coordinate conference room and shared meeting-space scheduling and usage. Monitor and maintain office, kitchen, and general supply inventories. Help maintain an organized, professional office environment. Assist with daily office opening and closing procedures. Support internal projects and ensure assigned tasks are completed in a timely manner. Property & Vendor Coordination Assist with communications involving property management activities, tenants, maintenance matters, vendors, and building operations. Help coordinate and track maintenance requests and related follow-up. Organize communications, records, and documentation related to property operations and construction projects. Maintain accurate information and ensure appropriate follow-through on operational matters. Reception & Professional Support Serve as a professional and responsive contact for clients, tenants, vendors, and visitors. Greet visitors and provide professional front-desk coverage. Answer and route incoming telephone calls appropriately. Receive, organize, and distribute incoming and outgoing mail, packages, and deliveries. Communicate clearly and professionally with individuals both inside and outside the organization. What We're Looking For Previous experience in a professional office, legal office, property management, office management, or administrative position is preferred. Strong organizational skills and exceptional attention to detail. Excellent written and verbal communication skills. A strong understanding of responsiveness, clarity, professionalism, and follow-through. Working proficiency with Microsoft Office, including Word, Outlook, and Excel. Ability to prioritize and manage multiple responsibilities in a busy office. Dependable, punctual, professional, and committed to maintaining a strong work ethic. Comfortable taking direction from ownership and leadership and carrying out assigned responsibilities independently. Able to remain focused, organized, and composed in a professional office environment. The Right Fit We are seeking someone who is dependable, consistent, accountable, and highly organized. This is a position where details matter and where assignments need to be completed accurately and without repeated follow-up. The right person will be comfortable working within a structured environment, taking direction, staying focused, and maintaining discretion and professionalism throughout the workday. You should take pride in being responsive, keeping things organized, communicating clearly, and helping ensure that both routine tasks and unexpected needs are handled efficiently. A calm, respectful, and professional demeanor is important. We are looking for someone who can work with ownership and leadership, interact appropriately with clients and tenants, and contribute to a well-run and professional office. Compensation & Benefits $24.00-$28.00 per hour, based on experience Full-time, 40 hours per week Paid holidays 40 hours of paid sick leave annually 80 hours of paid vacation accrual annually Long-Term Opportunity This is intended to be a long-term opportunity for an individual who demonstrates reliability, initiative, accountability, strong communication, and excellent organizational skills. As your knowledge of the business and responsibilities grows, there is potential for expanded duties, increased responsibility, and advancement for someone who consistently demonstrates the ability to perform at a high level. If you are organized, dependable, professional, and take pride in doing accurate work and following through on what you are asked to do, we encourage you to apply.

Pay:

$24.00 - $28.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Employee discount Health insurance Paid time off Vision insurance

Work Location:

In person