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Administrative Associate
Career Insights for Administrative Clerk / Coordinator
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Scorecard
Based on California data
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What they do
An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
$50,456 / year median in California
-3% projected decline
Job Description
Administrative Associate at LeadStack Inc. Administrative Associate at LeadStack Inc. in STANFORD, California Posted in about 21 hours ago.
Type:
full-time
Job Title:
Administrative Associate 3
Duration:
1
Year Location:
Palo Alto, CA 94304 - Hybrid, probably 3 days in-office (Monday, Wednesday, Thursday)
Summary:
We are actively seeking a highly motivated candidate to perform a variety of administrative functions, including strong organizational and communication skills, calendaring, and financial processing experience, as well as those who demonstrate a strong track record in schedule and project management and have experience navigating Oracle Finance (preferred). This position reports directly to the Department Operations Manager and works closely with the Division Chief. ?
Job Duties:
? Provide general administrative support including calendaring, meeting scheduling, travel management, and processing reimbursements. ? Respond to inquiries and determine and take appropriate action as required. ? Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events ? Schedule/Calendar management, travel arrangements, event planning, purchasing/reimbursements, project management, contract submissions. ? Knowledge in admin personnel onboarding/offboarding ? Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. ? Duration of project (start and end date): Immediate start, one-year assignment with possible extension unless funding issues changes ? How many years of experience are required? High school diploma and 5-10 + years of high level admin experience, or combination of education and relevant experience.
Requirements:
Knowledge, Skills and Abilities:
? Proficient computer skills and demonstrated experience with office and email software ? Strong organizational skills and attention to detail. ? Strong verbal and written communication skills. ? Excellent customer service and interpersonal skills. ? Ability to prioritize and multi-task ? Experience in academic or medical center environment ? Experience in navigating Financial management tools such as Oracle ? Experience in coordination of event and logistics ? Experience with project management tools
Benefits
- Dental Insurance