Program Associate

• 6 month fixed term
• 4.0 434 Galvez Mall, Stanford, CA 94305 $34
• $46 an hour

•

Temporary, Full-time Program Associate About Stanford University's Hoover Institution:

The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs. With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.

Job Purpose:

The Program Associate provides complex operational and administrative support to members and programs of the Programming & Engagement (PE) department. The Program Associate supports and manages programs that are led by Hoover Fellows. This position will also offer support to the PE team with duties that include scheduling, meeting planning, drafting communications, editing documents, and processing financial transactions. The Program Associate will report to the Executive Manager.

CORE DUTIES

• :•Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports.
• Analyze and review material and extract pertinent information for briefing purposes.
• Act on behalf of the supervisor to establish priorities and identify and resolve problems that are administrative in nature.
• Research and/or write background information for meetings. Participate in meetings on supervisor's behalf, inform after the fact.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking.
• Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Positions at this level also include one or more of the following duties:
• In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration.
• Responsible for leading the administrative functions of a program or unit.
• Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process.
• Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality, timeliness, and providing performance review input.
• Other duties may also be assigned.

Note:

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. The expected pay range for this position is $34

• 46 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Job Types:

Full-time, Temporary Pay:

$34.00

• $46.

00 per hour People with a criminal record are encouraged to apply

Work Location:

In person