Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations in California. This is a Contract position with the potential for permanent employment based on performance and future business needs. This role suited for someone who can balance accounting support, administrative coordination, and internal communication in an onsite environment. The role offers the opportunity to contribute across finance-related tasks, office organization, and employee support while maintaining an efficient workplace.

Responsibilities:

• Manage routine accounts payable activities, including reviewing and coding invoices for processing and supporting timely payments.
• Prepare accounts receivable billing and assist with collection follow-up to help maintain accurate customer account records.
• Maintain organized files, records, and administrative documentation to support daily business operations.
• Provide administrative assistance for human resources activities, including general coordination and basic employee support tasks.
• Coordinate internal notices and workplace communications to ensure information is shared clearly and promptly.
• Organize logistics for company meetings, internal gatherings, and external events as needed.
• Track office equipment and support basic fixed asset recordkeeping for internally used items.
• Assist with administrative duties tied to company policies, compliance practices, and office procedures.
• Monitor office supply levels, place orders when needed, and maintain inventory for day-to-day workplace use.