Part-time Administrative Assistant

Powerstone Property Management, a leading community association management company in Orange County, is seeking a full time, experienced Administrative Assistant at one of its communities is Orange County. Powerstone offers a professional working environment, a competitive salary dependent on experience; good benefits including medical, dental, life insurance, a matching 401-K plan, paid sick, vacation and holidays.

Position Summary:

Provides excellent customer service to residents of the community and strong administrative support to the General Manager.

Job Type:

Part Time Pay Range:

$23-25 per hour

Job Description:

The Administrative Assistant is responsible for providing front desk coverage and supporting the General Manager in their functions to support the management of the community. This will be for 20-24 hours per week from Monday - Friday, between the hours of 9 AM - 5 PM. The exact days and times are flexible for the right candidate. Assist vendors, residents, and board members who walk into the office Provide front-line phone and email customer service and support. Administers the Parking Program on behalf of the community. Issues, tracks, and follows up on work orders to contractors. Administers the clubhouse reservation process. Administers the Parking Program on behalf of the community. Maintain and update the HOA calendar. Assists in drafting letters and correspondence to residents. Assistance with updating the HOA's website. Assists with coordinating social events and activities on behalf of the community. Provides additional administrative support to the community at the direction of the General Manager. Occasional attendance at board meetings and Committee Meetings as requested by General Manager or Board of Directors. Adheres to policies and procedures approved by the Board of Directors. Other duties and projects as assigned.

Requirements:

Between 2-4 years of related experience, or equivalent combination of education and experience required. Industry experience preferred. Ability to consistently and reliably deliver a positive customer service experience. Excellent verbal and written communication skills. A proactive and collaborative approach in working with board members, homeowners and vendors. Ability to work with confidential/sensitive information and use diplomacy in communicating such information. Ability to work calmly when dealing with stressful situations and accept interruptions. Effective calendar management and follow up skills. Understanding of budget and project management policies and contract relations. Ability to effectively stay organized, coordinate multiple projects, use time management skills and exercise independent judgment. Proficiency in Microsoft Office applications, Word, PowerPoint, and Excel. Excellent punctuality and time management required.

Valid Driver's License Job Type:

Part-time Pay:

$23.00 - $25.00 per hour

Benefits:

401(k) 401(k) matching Application Question(s): What is your salary requirement?

Work Location:

In person