ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT

Vacaville Christian Academy - 4.0 Vacaville, CA Job Details Full-time 1 day ago Qualifications School experience Confidential information handling Administrative experience Documentation tools Collaborative technology platforms

Technical Proficiency Full Job Description Description:

The Elementary Office Administrative Assistant serves as the primary point of contact for students, families, staff, and visitors, helping to maintain a warm, welcoming, and well-organized front office environment. This role supports the daily operations of the school by managing phone and in-person communication, overseeing visitor check-in procedures, assisting with attendance, maintaining student records, and providing general clerical and logistical support. The assistant helps coordinate schedules, distributes information, and offers essential support to teachers and administrators to ensure smooth and efficient school functioning. With strong organizational skills and a student-centered approach, the Elementary Office Administrative Assistant plays a vital role in the overall success of the school community.

Reports to:

Elementary Principle Position is based in an elementary school office environment with frequent interaction with students, families, staff, and visitors. Standard office hours are 7:30 a.m. to 4:30 p.m., Monday through Friday. This is a year-round position that supports school operations during the academic year and summer months. Work involves prolonged periods of sitting, standing, and walking, with regular use of computers, phones, and standard office equipment. The role may require multitasking in a busy, fast-paced environment with frequent interruptions. Occasional lifting of office supplies, student materials, or packages (typically up to 20 pounds) may be required. Professionalism, confidentiality, and a calm, welcoming demeanor are essential while handling a constant flow of communication and daily office needs.

Requirements:

Previous experience in an office or school administrative setting, demonstrating strong organizational and multitasking skills. Proficiency with common office technology and software programs, including Google Workspace (Docs, Sheets, Forms, Drive), Microsoft Office Suite, email platforms, and digital communication tools. Ability to learn and navigate new technology systems quickly and efficiently. Strong written and verbal communication skills with attention to detail and accuracy. Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism. Customer-service-oriented approach when interacting with students, families, and staff. Ability to work collaboratively as part of a team while also managing independent tasks effectively.